Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Century Equipment Inc. for the purchase of a small utility vehicle and attachment for the Division of Sewerage and Drainage. The small utility vehicle and attachment will be used by the Jackson Pike Wastewater Treatment Plant to plow snow on sidewalks and parking areas. It will also be used to transport tools and parts to different areas of the plant. The new vehicle will be replacing BT-22068. This small utility vehicle and attachment has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ006807). Thirteen (13) vendors (13 MAJ) were solicited and one (1 MAJ) bid was received and opened on September 28, 2017. After a review of the bid, the Division of Sewerage and Drainage recommends an award be made for all Items to Century Equipment Inc. in the amount of $24,069.00 as the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Century Equipment Inc., Vendor#006990 CC#34-4478146 expires 2/08/2019
FISCAL IMPACT: $24,069.00 is needed and budgeted for this purchase.
$13,678.20 was expended in 2016
$0.00 was expended in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with Century Equipment Inc. for the purchase of a small utility vehicle and attachment for the Division of Sewerage and Drainage; and to authorize the expenditure of $24,069.00 from the Sewer Operating Fund. ($24,069.00)
Body
WHEREAS, a Small Utility Vehicle and Attachment is needed by the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant to plow snow and transport tools and parts to different areas of the plant; and
WHEREAS, the Purchasing Office opened formal bids on September 28, 2017 for a small utility vehicle and attachment for the Division of Sewerage and Drainage; and
WHEREAS, the vehicle replaces BT#22068 and this purchase has been approved by Fleet Management; and
WHEREAS, Century Equipment Inc. submitted a bid in the amount of $24,069.00 for the small utility vehicle and attachment and is the lowest responsive and responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Century Equipment Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006807 on file in the Purchasing Office; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Century Equipment Inc, 5959 Angola Road, Toledo, Ohio, 43615, for the purchase of a small utility vehicle and attachment .
SECTION 2. That the expenditure of $24,069.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.