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File #: 2829-2017    Version: 1
Type: Ordinance Status: Passed
File created: 10/18/2017 In control: Public Utilities Committee
On agenda: 12/4/2017 Final action: 12/7/2017
Title: To authorize the Director of Finance and Management to enter into a contract with Century Equipment, Inc. for the purchase of two (2) Large Utility Vehicles and Attachments for the Division of Sewerage and Drainage; and to authorize the expenditure of $60,738.00 from the Sewer Operating Fund. ($60,738.00)
Attachments: 1. ORD#2829-2017RecLetter, 2. ORD#2829-2017Financial Coding, 3. ORD#2829-2017BidTab, 4. ORD#2829-2017FleetApproval, 5. ORD#2829-2017Information

Explanation

 

BACKGROUND:   

 

This legislation authorizes the Director of Finance and Management to enter into a contract with Century Equipment Inc. for the purchase of two (2) Large Utility Vehicles and Attachments for the Division of Sewerage and Drainage. The two (2) Large Utility Vehicles and Attachments will be used by the Jackson Pike Wastewater Treatment Plant for snow plowing, salt and sand spreading, landscape use, pallet lifting and material transporting.  The new vehicles will be replacing  BT-20536 and BT-20537.  The two (2) Large Utility Vehicles and Attachments have been approved by the City of Columbus, Fleet Management Division. 

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ006803).  Twelve (12) vendors (12 MAJ) were solicited and one (1 MAJ) bid was received and opened on September 28, 2017.  After a review of the bid, the Division of Sewerage and Drainage recommends an award be made for All Items to Century Equipment Inc. in the amount of $60,738.00 as the lowest responsive and responsible and best bidder. 

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. 

 

SUPPLIER:  Century Equipment Inc.,   Vendor#006990   CC#34-4478146   expires 2/08/2019

 

FISCAL IMPACT:  $60,738.00 is needed and budgeted for this purchase. 

 

$13,678.20 was expended in 2016

$0.00 was expended in 2015

 

 

Title

 

To authorize the Director of Finance and Management to enter into a contract with Century Equipment, Inc. for the purchase of two (2) Large Utility Vehicles and Attachments for the Division of Sewerage and Drainage; and to authorize the expenditure of $60,738.00 from the Sewer Operating Fund.  ($60,738.00)

 

 

Body

 

WHEREAS, two (2) Large Utility Vehicles and Attachments are needed by the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant for snow plowing, salt and sand spreading, landscape use, pallet lifting and material transporting; and 

 

WHEREAS, the Purchasing Office opened formal bids on September 28, 2017 for two (2) Large Utility Vehicles and Attachments for the Division of Sewerage and Drainage; and

 

WHEREAS, the vehicles will be replacing  BT-20536 and BT-20537 and this purchase has been approved by Fleet Management; and

 

WHEREAS, Century Equipment Inc. submitted a bid in the amount of $60,738.00 for the two (2) Large Utility Vehicles and Attachments and is the lowest responsive and responsible and best bidder; and

 

WHEREAS, it has become necessary in the usual daily operation in the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Century Equipment, Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006803 on file in the Purchasing Office; now therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to establish a contract with Century Equipment, Inc, 5959 Angola Road, Toledo, Ohio, 43615, for the purchase of two (2) Large Utility Vehicles and Attachments.

 

SECTION 2.  That the expenditure of $60,738.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.