Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) a Construction Administration and Construction Inspection (CA/CI) services agreement with Stantec Consulting Services, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. Stantec Consulting Services, Inc. will perform construction administration/inspection services for Divisions of Sewerage and Drainage and Stormwater Capital Improvement projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include projects as they go to construction. Projects are located throughout the City of Columbus.
This group of CA/CI projects consists of funding for one Division of Sewerage and Drainage project and one Division Stormwater project.
Project List:
Blueprint Hilltop 4: Lining Project CIP #: 650875-100003 $791,371.22
Cooper Park Stormwater Sys. Improvements CIP #: 611011-100000 $ 97,068.59
$888,439.81
1.1 Amount of additional funds to be expended: $888,439.81
Original Contract $ 576,934.73
Modification 1 (this mod) $ 791,371.22 Sanitary
Modification 1 (this mod) $ 97,068.59 Stormwater
Future 2017 Anticipated Needs $1,607,000.00
Future 2018 Anticipated Needs $2,200,000.00
Future 2019 Anticipated Needs $2,200,000.00
CONTRACT TOTAL $7,472,374.54
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #1 was determined by negotiations between Stantec and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
4. CONTRACT COMPLIANCE INFO: Stantec Consulting Services, Inc.: 11-2167170 | MAJ | Exp. 09/10/2017 | Vendor #: 000462
5. EMERGENCY DESIGNATION: Is requested at this time in order to meet the construction project requirements and deadlines.
6. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
7. FISCAL IMPACT: This ordinance authorizes the following: the transfer within of $281,371.22 and the expenditure of $791,371.22 from the Sanitary Sewer G.O. Bond Fund, Fund 6109, contingent on the 2017 Bond Sale; the transfer within of $97,068.59 and the of expenditure of $97,068.59 from the Storm Water Bond Fund 6204; and an amendment to the 2017 Capital Improvements Budget. The total expenditure is $888,439.81
Title
To authorize the Director of Public Utilities to modify and increase an existing Construction Administration and Construction Inspection (CA/CI) services agreement with Stantec Consulting Services, Inc. for two projects, the Blueprint Hilltop 4 Lining Project and the Cooper Park Stormwater Systems Improvements Project; to authorize the transfer within of $281,371.22 and the expenditure of $791,371.22 from the Sanitary Sewer G.O. Bond Fund, contingent on the 2017 Bond Sale; to authorize the transfer within of $97,068.59 and the expenditure of $97,068.59 from the Storm Water Bond Fund; to amend the 2017 Capital Improvements Budget; and to declare an emergency. ($888,439.81)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify an existing (Mod #1) CA/CI engineering agreement with Stantec Consulting Services, Inc. ; and
WHEREAS, the new projects are the Blueprint Hilltop 4 Lining Project, CIP 650873-100003, and the Cooper Park Stormwater Systems Improvements, CIP 611011-100000; and
WHEREAS, this agreement modifies the original Stantec agreement by adding two new projects and does not change the scope or funding of the original five projects; and
WHEREAS, Contract Nos. PO083691; PO083715; PO083744; PO083750; PO083757 were authorized by Ordinance, passed July 31, 2017, executed by the Director October 2, 2017; approved the City Attorney October 3, 2017; and certified by the Auditor on October 4, 2017; and
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to authorize the transfer within of $281,371.22 and the expenditure of up to $791,371.22 from the Sanitary Sewer G.O. Bond Fund 6109; and
WHEREAS, it is necessary to authorize the transfer within and the of expenditure of up to $97,068.59 from the Storm Water Bond Fund 6204; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to modify a construction administration and construction inspection (CA/CI) services agreement with Stantec Consulting Services, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase (Mod #1) an existing construction administration and construction inspection (CA/CI) services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the transfer of $281,371.22 within the Sanitary Sewer G.O. Bond Fund 6109 or as may be needed, is hereby authorized per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $791,371.22 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 4. That the transfer of $97,068.59 within the Storm Water Bond Fund 6204 or as may be needed, is hereby authorized per the accounting codes attached to this ordinance.
SECTION 5. That the expenditure of up to $97,068.59 or so much thereof as may be needed, is hereby authorized within the Storm Water Bond Fund 6204 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650706-100000 | 5th Ave Dam Removal | $370,000 | $88,629 | (-$281,372)
6204 | P610050-100000 | Fountain Square Storm System Impvs. | $636,978 | $539,369 | (-$97,069) carryover
TO:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | P650875-100003 | Blueprint Hilltop 4: Lining | $510,000 | $791,372 | (+$281,372)
6204 | P611011-100000 | Cooper Park Stormwater Improvements | $0 | $97,069 | +$97,069 carryover
SECTION 7. That the said firm, Stantec Consulting Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Division of Stormwater.
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.