City of Columbus - File #: 2835-2017

• File #: 2835-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/19/2017
• In control: Public Utilities Committee
• On agenda: 12/4/2017
• Final action: 12/7/2017
• Title: To authorize the Director of Public Utilities to enter into contract with Evans, Mechwart, Hambleton & Tilton, Inc. for professional services for the upgrade of the Stormwater Utility Management System software for the Department of Public Utilities, in accordance with relevant provisions of City Code pertaining to sole source procurement; and to authorize the expenditure of $195.20 from the Electricity Operating Fund, $1,241.60 from the Water Operating Fund, $1,392.00 from the Sewerage System Operating Fund, and $371.20 from the Stormwater Operating Fund. ($3,200.00)

Date	Ver.	Action By	Action	Result
12/7/2017	1	CITY CLERK	Attest
12/6/2017	1	MAYOR	Signed
12/4/2017	1	COUNCIL PRESIDENT	Signed
12/4/2017	1	Columbus City Council	Approved	Pass
11/20/2017	1	Columbus City Council	Read for the First Time

Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to enter into a professional service contract with Evans, Mechwart, Hambleton & Tilton, Inc. for the upgrade of the Stormwater Utility Management System software application for the Department of Public Utilities. The agreement for this purchase will be established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code.

The Stormwater Utility Management System (SUMS) software is utilized by the Department of Public Utilities, Geographic Information System (GIS) Section to manage and integrate data from the GIS impervious information and update the Columbus Utilities Billing Systems (CUBS) with equivalent residential unit (ERU) calculations. The software has been utilized for approximately eleven (11) years and the proposed upgrade will allow for a comparison report generation between ERU calculations from the SUMS with those from the CUBS. This will assure greater accuracy and eliminate manual calculations currently completed by staff. Evans, Mechwart, Hambleton & Tilton, Inc. is the sole source provider for updates and enhancements to the Stormwater Utility Management System software.

SUPPLIER: Evans, Mechwart, Hambleton & Tilton, Inc. (31-0685594, DAX #004214); Expires 2/18/2018
Evans, Mechwart, Hambleton & Tilton, Inc. does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: $3,200.00 is being requested for this purchase.

$0.00 was spent in 2016
$0.00 was spent in 2015

Title

To authorize the Director of Public Utilities to enter into contract with Evans, Mechwart, Hambleton & Tilton, Inc. for professional services for the upgrade of the Stormwater Utility Management System sof...