Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for restoration of the portico roof for the Department of Public Service, Construction Inspection Facility, located at 1800 E. 17th Avenue.
This project will restore the entrance vestibule roof at the Construction Inspection Facility, 1800 E. 17th Avenue. The existing roof is in need of replacement and the project scope will include a new metal roof, siding, and minimal electrical work for lighting.
Formal bids were solicited and the city received two bids on September 28, 2017 as follows (0 FBE, 0 MBE):
R.W. Setterlin Building Company $189,840.00
Bomar Construction Company $198,600.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, R.W. Setterlin Building Company.
Emergency action is requested in order to expedite the restoration of the roof before winter.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date February 24, 2019.
Fiscal Impact: This legislation authorizes the expenditure of $189,840.00 from the Private Construction Inspection Fund within the Department of Public Service for restoration of the portico roof for the Department of Public Service, Construction Inspection Facility at 1800 E. 17th Avenue. This legislation also authorizes the supplemental appropriation of $189,840.00 for capital expenses within the Private Construction Fund. Funds to be appropriated will come from the unappropriated balance available within Fund 2241.
Title
To authorize the City Auditor to appropriate $189,840.00 from the unappropriated balance within the Private Construction Inspection Fund; to authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Company for restoration of the portico roof for the Department of Public Service, Construction Inspection Facility, at 1800 E. 17th Avenue; to authorize the expenditure of $189,840.00 from the Private Construction Inspection Fund; and to declare an emergency. ($189,840.00)
Body
WHEREAS, the appropriation in the Private Construction Inspection Fund is not sufficient to fund the restoration of the portico roof; and
WHEREAS, there is an unappropriated fund balance within the Construction Inspection Fund sufficient for said contract; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for restoration of the portico roof for the Department of Public Service, Construction Inspection Facility, at 1800 E. 17th Avenue; and
WHEREAS, R.W. Setterlin Building Company was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $189,840.00 from the Private Construction Inspection Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with R.W. Setterlin Building Company for restoration of the portico roof for the Department of Public Service, Construction Inspection Facility, at 1800 E. 17th Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $189,840.00 is appropriated in Private Construction Inspection, Fund 2241 in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Company for restoration of the portico roof for the Department of Public Service, Construction Inspection Facility, at 1800 E. 17th Avenue.
SECTION 3. That the expenditure of $189,840.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 2, is hereby authorized in the Private Construction Inspection Fund, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.