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File #: 2865-2017    Version: 1
Type: Ordinance Status: Passed
File created: 10/20/2017 In control: Finance Committee
On agenda: 11/20/2017 Final action:
Title: To authorize and direct the City Auditor to provide for the transfer of $14,500,719.00 within the general fund; to transfer appropriations between objects in certain non-general fund departments and divisions; to authorize and direct the City Auditor to appropriate additional funds in the Recreation and Parks’ operation and extension fund, Public Service’s private construction inspection fund, Finance and Management’s print and mail services fund, and Public Safety’s E-911 fund; to authorize and direct the City Auditor to appropriate $25,000.00 in the Neighborhood Initiatives Fund to the Health Department; to authorize and direct the City Auditor to appropriate $5,000.00 in the Neighborhood Initiatives Fund to the Department of Recreation and Parks; to authorize and direct the City Auditor to transfer cash between the general fund and the property management fund, to authorize and direct the City Auditor to reduce the appropriation in the technology services fund by $100,000.00; and to...
Attachments: 1. 2017 3rd qtr trx

Explanation

 

As part of the 2017 third quarter financial review, the Department of Finance and Management identified surpluses and deficits in various object classes in several divisions.  In order to properly align appropriations with projected expenditures and allow divisions to operate without interruption through the end of 2017, it is necessary to transfer $14,500,719.00 among divisions within the general fund.

 

Object class surpluses and deficits were projected as part of the third quarter financial review.  This ordinance makes transfers to reflect these projections.   The amounts may not mirror the third quarter review exactly, due to transfers that have occurred in the interim as well as adjustments made in projections since the completion of the review. 

 

This ordinance also authorizes appropriation transfers for certain non-general fund departments and divisions in order to provide appropriations in the necessary object classes for the remainder of the fiscal year.

 

Based on projections at the end of the third quarter, additional appropriations are needed to the Recreation and Parks operation and extension fund, Public Service’s private construction inspection fund, and Finance and Management’s print and mail services fund. 

 

An appropriation of $25,000.00 is needed in the Neighborhood Initiatives Fund to the Health Department in Council support of additional funding for the Community Resiliency Program.  An appropriation of $20,000.00 is needed in Public Safety’s E-911 fund to provide for payroll through the remainder of the year.  An appropriation of $5,000.00 is needed in the Neighborhood Initiatives Fund to the Department of Recreation and Parks in support of planning efforts for community events.

 

In addition, a cash transfer within the Finance and Management Department between the general fund and the Property Management Fund is necessary.

 

Finally, an appropriation reduction of $100,000.00 is needed in the technology services fund to accommodate the release of an encumbrance within that fund intended for technology uses in the Employee Benefits Fund which were not needed for those purposes.

 

 

EMERGENCY DESIGNATION

This ordinance is submitted as an emergency so as to allow these financial transactions to be posted in the City's accounting system as soon as possible.  Up to date financial posting promotes accurate accounting and financial management.

 

Title

To authorize and direct the City Auditor to provide for the transfer of $14,500,719.00 within the general fund; to transfer appropriations between objects in certain non-general fund departments and divisions; to authorize and direct the City Auditor to appropriate additional funds in the Recreation and Parks’ operation and extension fund, Public Service’s private construction inspection fund, Finance and Management’s print and mail services fund, and Public Safety’s E-911 fund; to authorize and direct the City Auditor to appropriate $25,000.00 in the Neighborhood Initiatives Fund to the Health Department; to authorize and direct the City Auditor to appropriate $5,000.00 in the Neighborhood Initiatives Fund to the Department of Recreation and Parks; to authorize and direct the City Auditor to transfer cash between the general fund and the property management fund, to authorize and direct the City Auditor to reduce the appropriation in the technology services fund by $100,000.00; and to declare an emergency ($14,500,719.00).

 

 

 

Body

 

WHEREAS, the third quarter financial review, conducted by the Department of Finance and Management, identified projected surpluses and deficits in various object classes of several general fund and non-general fund divisions; and

 

WHEREAS, it is necessary to transfer funds between objects and divisions in order to allow divisions to continue to operate through the end of 2017; and

 

WHEREAS, additional appropriations are necessary in the Recreation and Parks operating and extension fund, Public Service’s private construction inspection fund, and Finance and Management’s print and mail services fund; and

 

WHEREAS, an appropriation of $25,000.00 is needed in the Neighborhood Initiatives Fund to the Health Department in Council support of additional funding for the Community Resiliency Program; and

 

WHEREAS, an appropriation of $5,000.00 is needed in the Neighborhood Initiatives Fund to the Department of Recreation and Parks in support of planning efforts for community events;

 

WHEREAS, an appropriation of $20,000.00 is needed in Public Safety’s E-911 fund to provide for payroll through the remainder of the year; and 

 

WHEREAS, a cash transfer within the Finance and Management Department between the general fund and the Property Management Fund is necessary; and

 

WHEREAS, an appropriation reduction of $100,000.00 is needed in the technology services fund to accommodate the release of an encumbrance within that fund intended for technology uses in the Employee Benefits Fund which were not needed for those purposes; and

 

WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transactions to be posted in the City's accounting system as soon as possible, promoting accurate accounting and financial management; and

 

WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to transfer funds and make additional appropriations for the immediate preservation of the public, health, peace, property, safety and welfare; Now, Therefore;

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.   That the City Auditor is hereby authorized and directed to transfer $14,500,719.00 between various divisions and object classes within the general fund, fund 1000, subfund 100010 according to the account codes in the following:

 

 Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 2.  That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $21,000.00 within the fleet operating fund, fund 5200, subfund 520001 according to the account codes in the following:

 

Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 3.  That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $21,000.00 within the employee benefits fund, fund 5502, subfund 550201 according to the account codes in the following:

 

Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 4.  That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $377,000.00 within the information services operating fund, fund 5100, subfund 510001, according to the account codes in the following:

 

Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 5.  That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $290,000.00 within the sewer and drainage operating fund, fund 6100, subfund 000000, according to the account codes in the following:

 

Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 6.  That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $300,000.00 within the storm sewer maintenance fund, fund 6200, subfund 000000, according to the account codes in the following:

 

Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 7.  That the City Auditor is hereby authorized and directed to transfer cash in the amount of $225,836.00 between the general fund, fund 1000, subfund 100010 and the property management fund, fund 2294, subfund 229401, according to the account codes in the following:

 

Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 8.  That the City Auditor is hereby authorized and directed to appropriate funds in the amount of $185,000.00 in the recreation and parks operating fund, fund 2285, subfund 000000,  funds in the amount of $74,561.00 in the print and mail services fund, fund 5517, subfund 000000, funds in the amount of $20,000.00 in the E-911 fund, fund 2270, subfund 227001, and funds in the amount of $135,000.00 in the private construction inspection fund, fund 2241, subfund 224101, according to the account codes in the following:

 

Attachment: 2017 3rd qtr trx.xlsx

 

SECTION 9.  That the City Auditor is hereby authorized and directed to appropriate funds in the amount of $25,000.00 in the Neighborhood Initiative Fund, fund 1000, subfund 100018, to the Department of Public Health, according to the account codes in the following:

 

Attachment:  2017 3rd qtr trx.xlsx

 

SECTION 10.  That the City Auditor is hereby authorized and directed to reduce the appropriation in the information services operating fund, fund 5100, subfund 510001, by $100,000.00 according to the account codes in the following:

 

Attachment:  2017 3rd qtr trx.xlsx

 

SECTION 11.  That the City Auditor is hereby authorized and directed to appropriate funds in the amount of $5,000.00 in the Neighborhood Initiative Fund, fund 1000, subfund 100018, to the Department of Recreation and Parks, according to the account codes in the following:

 

Attachment:  2017 3rd qtr trx.xlsx

 

SECTION 12.  That the monies appropriated in the foregoing Section 8 shall be paid upon the order of the Directors of Recreation and Parks, Finance and Management, Public Safety, and Public Service respectively, and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.  That the monies appropriated in the foregoing Section 9 shall be paid upon the order of the Commissioner of Columbus Public Health and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.

 

SECTION 13.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.