Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and increase (Mod #1) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with Prime AE Group, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. Prime AE Group, Inc. will perform construction administration/inspection services for Divisions of Sewerage and Drainage projects that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include projects as they go to construction. Projects are located throughout the City of Columbus.
The CA/CI project for the Division of Sewerage and Drainage is the 2016 Annual Lining Project, CIP 650404-100043 for $680,589.29.
1.1 Amount of additional funds to be expended: $680,589.29
Original Contract $ 818,854.35
Modification 1 (this mod) $ 680,589.29
Future 2017 Anticipated Needs $ 100,000.00
Future 2018 Anticipated Needs $2,200,000.00
Future 2019 Anticipated Needs $2,200,000.00
CONTRACT TOTAL $5,999,443.64
1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that commence during the three year (2017-2019) timeframe.
1.4 How cost of modification was determined:
The cost of Mod #1 was determined by negotiations between Stantec and DOSD.
2. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
3. CONTRACT COMPLIANCE INFO: Prime AE Group, Inc.: 26-0546656 | ASN | Exp. 9/21/2019 | Vendor #: 002102
4. EMERGENCY DESIGNATION: Is not requested at this time.
5. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
6. FISCAL IMPACT: This ordinance authorizes the expenditure of $680,589.29 from the Sanitary Sewer G.O. Bond Fund, Fund 6109.
Title
To authorize the Director of Public Utilities to modify and increase (Mod #1) an existing Construction Administration and Construction Inspection (CA/CI) services agreement with Prime AE Group, Inc. for the 2016 Annual Lining Project; and to authorize the expenditure of $680,589.29 from the Sanitary Sewer G.O. Bond Fund. ($680,589.29)
Body
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, this agreement modifies the original Prime AE Group, Inc. agreement by adding a new project and does not change the scope or funding of the original three projects; and
WHEREAS, Contract Nos. PO079936; PO079937; PO079938 were authorized by Ordinance, passed July 31, 2017, executed by the Director September 12, 2017; approved the City Attorney September 15, 2017; and certified by the Auditor on September 15, 2017; and
WHEREAS, the new CA/CI project is the 2016 Annual Lining Project, CIP 650404-100043; and
WHEREAS, it is necessary to authorize the expenditure of $680,589.29 from the Sanitary Sewer G.O. Bond Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify a construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase (Mod #1) construction administration and construction inspection (CA/CI) services agreement with Prime AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240 for the 2016 Annual Lining Project, CIP 650404-100043 to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the expenditure of up to $680,589.29 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the said firm, Prime AE Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.