Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a contract with Strawser Paving Company for the Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270 project and to provide payment for construction, construction administration and inspection services.
The work for this project consists of the construction of a shared use path on the east side of Cleveland Avenue between Community Park Drive and the on-ramp to I-270 eastbound; sidewalk on the north side of Community Park Drive from Cleveland Avenue to the first driveway east of Cleveland Avenue; curb ramps on Cleveland Avenue and on Community Park Drive; minor storm sewer work and grading; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 13, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on October 24, 2017, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $189,777.50 Columbus, OH Majority
Columbus Asphalt Paving Inc. $190,163.93 Gahanna, OH Majority
Complete General Construction $207,874.90 Columbus, OH Majority
Shelly & Sands, Inc. $230,410.96 Columbus, OH Majority
Decker Construction Company $248,229.16 Columbus, OH Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $189,777.50. The amount of construction administration and inspection services will be $18,977.75. The total legislated amount is $208,755.25.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/30/2019.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted expenditure within the Department of Public Service’s 2017 Capital Improvements Budget. Existing budget funds in the amount of $208,755.25 are available for this project in Fund 7704, the Streets and Highways Bond Fund. A transfer of appropriation and funds within Fund 7704 from 5912 (Division of Design and Construction) to 5911 (Division of Infrastructure Management) is necessary to establish sufficient appropriation and cash in the correct division.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to meet project timelines and to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270 project; to authorize the City Auditor to transfer appropriation and cash between divisions within the Streets and Highways Bond Fund; to authorize the expenditure of up to $208,755.25 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($208,755.25)
Body
WHEREAS, the Department of Public Service is engaged in the Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270 project; and
WHEREAS, the work for this project consists of the construction of a shared use path on the east side of Cleveland Avenue between Community Park Drive and the on-ramp to I-270 eastbound; the construction of sidewalk on the north side of Community Park Drive from Cleveland Avenue to the first driveway east of Cleveland Avenue; curb ramps installed on Cleveland Avenue and on Community Park Drive; and minor storm sewer work and grading; and
WHEREAS, the Department of Public Service requires funding to be available for the Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270 project for construction, construction administration and inspection services; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company to ensure project timelines are met, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio, 43223, for the Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270 project in the amount of up to $189,777.50 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $18,977.75.
SECTION 2. That the City Auditor be and is hereby authorized to transfer $110,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P540002-100081 (Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Division of Infrastructure Management), Project P540002-100081 (Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $208,755.25, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P540002-100081 (Bikeway Development - Cleveland Avenue SUP - Community Park Drive to I-270), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.