Explanation
Background: This ordinance authorizes the option to purchase Process Control Computer System Maintenance for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through December 31, 2020 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid RFQ006869. The Purchasing Office opened formal bids on October 12, 2017. The Process Control Computer Maintenance is an automated computer system that monitors and controls the water production in the water treatment plants and in the distribution system, monitors and controls flow of water throughout the City.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the bidding requirement of City Code Chapter 329 (Requisition No. RFQ006869). Two hundred five (205) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award of the contract to the lowest responsive, responsible and best bidder:
Schneider Electrical Systems USA, Inc., Federal ID #: 04-1339430, Vendor #: 000162 exp. 6/07/2019
Total Estimated Annual Expenditure: $275,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
Emergency Action: Emergency action is requested since the current contract ends on 12/31/2017.
Fiscal Impact: Funding to establish this $1 option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Process Control Computer System Maintenance with Schneider Electrical Systems USA, Inc.; to authorize the expenditure of one dollar ($1.00) from the General Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 12, 2017 for the option to purchase Process Control Computer System Maintenance for the Department of Public Utilities, Division of Water and selected Schneider Electrical Systems USA, Inc. as the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City Agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Process Control Computer System Maintenance with Schneider Electrical Systems USA, Inc. to ensure the uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Process Control Computer System Maintenance for the term ending December 31, 2020 with the option to extend for one additional year in accordance with Solicitation No. RFQ006869 as follows:
Schneider Electrical Systems USA, Inc., All Items: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 03 Services, Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.