Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with HDR Engineering, Inc., for the Transite Pipe Replacement Project, in an amount up to $401,766.92, for Division of Water Contract No. 2196.
The project will abandon existing transite pipe in the water distribution system and replace with new ductile iron water main at various locations throughout the city. There is approximately 9,065 linear feet of transite pipe that will be replaced. There is also a project site containing small diameter mains within a condominium complex that will be replaced. Extensive coordination will be required to reconfigure the existing water services and meters for the condo units in this complex. This project will also require the preparation of easements for certain locations.
The project falls within multiple planning areas, including the Clintonville Planning Area, North Linden Planning Area, Northeast Planning Area, and the Rickenbacker Planning Area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace existing transite pipe within the water distribution system and reconfigure existing water services as needed. Replacement of these water lines will decrease the burden on water maintenance operations and improve customer service. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Anticipated Project Team, 2. Past Performance, 3. Understanding of the Project / Project Approach, 4. Environmentally Preferable, and 5. and Local Workforce.
On September 8, 2017, the Department received seven (7) proposals which included the following firms: HDR Engineering, Inc., Stantec Consulting Services, ms consultants, PRIME AE Group, Moody Engineering, American Structurepoint, and Dynotec.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends the agreement be awarded to HDR Engineering, Inc.
The Contract Compliance Number for HDR Engineering, Inc. is 47-0680568 (expires 8/1/18, MAJ, DAX #8851). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with HDR Engineering, Inc. for professional engineering services for the Transite Pipe Replacement Project for the Division of Water; to authorize a transfer and expenditure up to $401,766.92 within the Water General Obligations Bond Fund; and to amend the 2017 Capital Improvements Budget. ($401,766.92)
Body
WHEREAS, seven (7) technical proposals for professional engineering services for the Transite Pipe Replacement Project were received on September 8, 2017; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to HDR Engineering, Inc.; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with HDR Engineering, Inc. for the Transite Pipe Replacement Project for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Transite Pipe Replacement Project with HDR Engineering, Inc. (FID# 47-0680568), 2800 Corporate Exchange Drive, Suite 100, Columbus OH 43231; for an expenditure up to $401,766.92; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Water.
SECTION 2. That the transfer of $401,766.92 or so much thereof as may be needed, is hereby authorized between projects within Fund 63006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690236-100074 (carryover) | Eureka / Steel WL Imp's | $325,246 | $325,247 | +1 (establish authority to match cash)
P690236-100074 (carryover) | Eureka / Steel WL Imp's | $325,247 | $0 | -$325,247
P690236-100000 (carryover) | Water Main Rehab. | $568,900 | $645,420 | +$76,520 (establish authority to match cash)
P690236-100000 (carryover) | Water Main Rehab. | $645,420 | $568,900 | -$76,520
P690236-100112 (carryover) | Transite Pipe Repl. | $0 | $401,767 | +$401,767
SECTION 4. That an expenditure of $401,766.92 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.