Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Moody Engineering in an amount up to $200,000.00 for the Operation Safewalks-CelebrateOne Sidewalk - South Linden contract, a part of the Operation Safewalks - CelebrateOne Sidewalk project.
The intent of this contract is to provide the Department of Public Service with additional resources to perform professional engineering and survey services, as well as provide technical expertise, for the Operation Safewalks - CelebrateOne Sidewalk - South Linden contract. The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Operation Safewalks - CelebrateOne Sidewalk project. This project consists of three parts: Operation Safewalks - CelebrateOne Sidewalk - Hilltop; Operation Safewalks - CelebrateOne Sidewalk - South Linden; and Operation Safewalks - CelebrateOne Sidewalk - Near South. The project was formally advertised on the Vendor Services web site from August 10, 2017, to August 31, 2017. The City received fifteen (15) responses. Thirteen (13) proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on September 15, 2017.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Moody Engineering Columbus, OH MBE
AECOM Columbus, OH MAJ
DLZ Ohio, Inc. Worthington, OH MBE
Resource International Columbus, OH F1
Dynotec, Inc. Columbus, OH MBE
ADR & Associates, Ltd. Columbus, OH MAJ
Osborn Engineering Columbus, OH MAJ
Fishbeck, Thompson, Carr, & Huber, Inc. Columbus, OH MAJ
CHA Columbus, OH MAJ
E.L. Robinson Columbus, OH MAJ
Ribway Group Columbus, OH MBE
Mead and Hunt Columbus, OH MAJ
Johnson, Mirmiran & Thompson, Inc. Columbus, OH MAJ
Moody Engineering received the highest score by the evaluation committee and was offered their choice of the three contracts. They chose the Operation Safewalks - CelebrateOne Sidewalk - South Linden contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Moody Engineering.
2. CONTRACT COMPLIANCE
Moody Engineering’s contract compliance number is CC012301 and expires 7/31/2018.
3. FISCAL IMPACT
This is a budgeted expense. Funds in the amount of $200,000.00 are available for this project in the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service. An amendment to the 2017 Capital Improvement Budget is necessary to establish sufficient authority and cash in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Operation Safewalks Program.
Title
To amend the 2017 Capital Improvements Budget; to authorize the Director of Public Service to enter into contract with Moody Engineering for engineering, technical, and surveying services in connection with the Operation Safewalks - CelebrateOne Sidewalk - South Linden contract; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the expenditure of up to $200,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Service is currently engaged in the Operation Safewalks - CelebrateOne Sidewalk project; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Operation Safewalks - CelebrateOne Sidewalk - South Linden contract; and
WHEREAS, a Request For Proposal was issued for this need and Moody Engineering was recommended to be awarded this contract by the Evaluation Committee; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Moody Engineering for the provision of engineering and design services described above in the amount of up to $200,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract to prevent delays to the Department’s capital improvement program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Transfer From
Fund / Project / Project Name / Current / Change /Amended
7704 / P590955-100028 / Operation Safewalks - CelebrateOne Sidewalk (Voted 2016 Debt SIT Supported) / $1,400,000.00 / ($200,000.00) / $1,200,000.00
Transfer To
Fund / Project / Project Name / Current / Change /Amended
7704 / P590955-100029 / Operation Safewalks - CelebrateOne Sidewalk-South Linden (Voted 2016 Debt SIT Supported) / $0.00 / $200,000.00 / $200,000.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into contract with Moody Engineering, 300 Spruce Street, Suite 200, Columbus, Ohio, 43215, for the Operation Safewalks - CelebrateOne - South Linden contract for engineering and design services in an amount of up to $200,000.00.
SECTION 3. That the transfer of $200,000 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P590955 - 100028 (Operation Safewalks - CelebrateOne Sidewalk), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Division of Infrastructure Management), Project P590955 - 100029 (Operation Safewalks - CelebrateOne Sidewalk - South Linden), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Design and Construction), Project P590955-100029 (Operation Safewalks - CelebrateOne Sidewalk - South Linden), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.