Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Company Inc. for the purchase of two (2) Backhoe Trailers for the Division of Sewerage and Drainage. The two (2) Backhoe Trailers will be used by the Division of Sewerage and Drainage, Sewer Maintenance Operations Center to transport small and large backhoes and various other large construction equipment. This purchase was approved by Fleet and will be replacing BT#14222 and BT#14223.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006809). Thirty-six (36) vendors were solicited and six (6) bids were received and opened on October 5, 2017. After a review of the bids, the apparent low bidder is Technology International Inc. in the amount of $32,300.00, however they did not meet the following specification:
3.3.1 Transport Trailer Requested Specification Submitted Specification
3.3.1.1.9 Ramp Width 36 inches wide 33 inches wide
The second lowest bidder was Rocks Trailer Sales with a bid amount of $40,135.00. They did not meet the following specification:
3.3.1 Transport Trailer Requested Specification Submitted Specification
3.3.1.1.9 Ramp Construction Steel Treading Wood Filled
Therefore, Technology International Inc. and Rocks Trailer Sales are considered non-responsive. The third lowest bidder was Murphy Tractor & Equipment Company Inc. in the amount of $42,194.00 and has been deemed the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Murphy Tractor & Equipment Company Inc. Vendor#008922 CC#48-0942178 Expires 11/1/19
FISCAL IMPACT: $42,194.00 is budgeted for this purchase.
$0.00 was spent in 2016
$0.00 was spent in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Company Inc. for the purchase of two (2) Backhoe Trailers for the Division of Sewerage and Drainage; and to authorize the expenditure of $42,194.00 from the Sewer System Operating Fund. ($42,194.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 5, 2017 for two (2) Backhoe Trailers for the Division of Sewerage and Drainage; and
WHEREAS, the Backhoe Trailers will be used at the Division of Sewerage and Drainage, Sewer Maintenance Operations Center and will be replacing BT#14222 and BT#14223; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidder, Murphy Tractor & Equipment Company Inc. for All Items. The apparent low bidder is Technology International Inc. in the amount of $32,300.00, however they did not meet the specifications. The second lowest bidder was Rocks Trailer Sales with a bid amount of $40,135.00, they did not meet specifications, therefore, they are both non-responsive; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Murphy Tractor & Equipment Company Inc. in accordance with the terms, conditions and specifications of Solicitation RFQ006809 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Murphy Tractor & Equipment Company Inc, 2121 Walcutt Road, Columbus, OH, 43228, for the purchase of two (2) Backhoe Trailers for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $42,194.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer System Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.