Explanation
1. BACKGROUND
This legislation authorizes the City Attorney's Office, Real Estate Division, to hire professional services and to negotiate with property owners to acquire the various property rights necessary to complete the Arterial Street Rehabilitation - Hamilton Rd from SR 161 to Morse Rd - Phase A project.
The Department of Public Service is currently engaged in the Arterial Street Rehabilitation - Hamilton Rd from SR 161 to Morse Rd - Phase A project. This phase of the project includes improvements to the corridor creating a second through lane in each direction on N Hamilton Road from Morse Road to approximately 500 feet north of Menerey Ln/Preserve Blvd, and on Morse Road will create a second through lane in each direction from N Hamilton Road to approximately 1200 feet east of N Hamilton Road, then transitioning to create a 3-lane section terminating at Trellis Lane/Underwood Farms Blvd. The project will include the installation of a median on N Hamilton from Morse to Thompson, resurfacing with widening where necessary, reconstruction in all other areas, with conversion to a curbed section. A shared use path will be placed on the north side of Morse Road and the east side of Hamilton Road for the entire project limits with sidewalk on the opposite sides. Street lighting, street trees and traffic signal interconnect will be installed throughout the project.
Ordinance Number 1839-2016, approved by Council July 11, 2016, authorized the Director of Public Service to submit Federal Attributable Funds roadway improvement project applications to the Mid-Ohio Regional Planning Commission (MORPC) for consideration for funding within the Transportation Improvement Program (TIP), wherein this project was one of the projects included with the application. The legislation also authorized the Director of Public Service to execute project agreements, authorized the expenditure of any awarded grant funds, and provided for the return of any unused grant funds. MORPC and Department of Public Service funds will be used for the Columbus portion of this project.
Ordinance 1930-2015, approved by Council July 27, 2015, authorized the Director of Public Service to enter into agreements with the City of Gahanna relative to the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; to accept contributions in the amount of up to $1,000,000.00 toward work performed as part of this project; and to provide a refund, as necessary, to Gahanna after final accounting is complete. MORPC and Gahanna funds will be used for the Gahanna portion of this project.
The Department of Public Service is currently finalizing construction plans and is prepared to authorize right of way acquisition pending passage of this legislation.
2. FISCAL IMPACT
Total funds in the amount of $5,898,174.86 are available for this project as follows: $1,047,985.40 is available within the Streets and Highways Bond Fund, Fund 7704; $131,646.98 is available within the Street and Highway Improvement NonBond Fund, Fund 7766; and $4,718,542.48 is available within the Federal Transportation Grant Fund, Fund 7765. An amendment to the Department of Public Service 2017 Capital Improvement Budget is necessary to reflect the receipt of a deposit from Gahanna for the project.
3. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary right-of-way acquisition funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2017 Capital Improvements Budget; to appropriate funds within the Street and Highway Improvement NonBond Fund and within the Federal Transportation Grant Fund; to authorize the City Attorney's Office to acquire fee simple title and lesser interests in and to certain parcels of real estate, to contract for professional services, and to negotiate with property owners to acquire the additional rights of way needed to complete the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; to authorize the expenditure of up to $5,898,174.86 from the Streets and Highways Bond Fund, the Street and Highway Improvement NonBond Fund, and the Federal Transportation Grant Fund; and to declare an emergency. ($5,898,174.86)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; and
WHEREAS, this project will be widening Hamilton Road between Morse Road and Preserve Crossing to provide an additional through lane for southbound and northbound traffic and provide both a 10 foot shared-use path and a 5 foot sidewalk; and
WHEREAS, funding is available for this project in a combination of Department of Public Service funds, a City of Gahanna contribution, and grant funds from MORPC; and
WHEREAS, this ordinance authorizes the City Attorney's Office Real Estate Division to expend up to $5,898,174.86 to hire professional services and to negotiate with property owners to acquire the various property rights necessary to complete the Arterial Street Rehabilitation Hamilton Rd-161 to Morse Rd-Phase A project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the above actions so that funding can be made available for the necessary right-of-way acquisition for the project to prevent delays in the construction schedule, thereby preserving the public health, peace, property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7766 / P530103-100054 / Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd - Phase A / $360,000.00 / $168,034.00 / $528,034.00 (to match a deposit received from Gahanna for the project)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $4,718,542.48 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Division of Design and Construction), Grant G591609 (Hamilton Road Phase A 99852), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $131,646.98 is appropriated in Fund 7766 (Street and Highway Improvement NonBond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd - Phase A), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the City Attorney's Office, Real Estate Division, be, and hereby is, authorized to acquire fee simple title and lesser interests in and to certain parcels of real estate, to contract for professional services, and to negotiate with property owners to acquire the additional rights of way needed to complete the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project.
SECTION 5. That the expenditure of $5,898,174.86, or so much as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvement NonBond Fund), Fund 7765 (Federal Transportation Grant Fund), and Fund 7704 (Streets and Highways G.O. Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd - Phase A) and Grant G591609 (Hamilton Road Phase A 99852) , in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.