Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Technology International, Inc. for the purchase of a High Capacity Forklift for the Division of Power. This equipment will be used to move and unload transformers. This equipment will replace BT16783 and was approved by Fleet Management.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006770). Twenty-seven (27) vendors were solicited (2 MBE, 1 MBR, 24 MAJ) and two (2) bids (MAJ) were received and opened on October 12, 2017.
After a review of the bids, the apparent low bidder is MH Equipment Company in the amount of $189,339.21. However, their bid was incomplete and they did not bid an enclosed cab per the specifications. Therefore, the bid from MH Equipment Company has been deemed non-responsive.
The second lowest bidder from Technology International, Inc. meets the specifications and has been deemed the lowest responsive and responsible and best bidder for all items for a total bid amount of $242,700.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Technology International, Inc. Vendor#009840 CC#65-0342335 Expires 10/5/19 MAJ
FISCAL IMPACT: $242,700.00 is budgeted for this purchase.
$0.00 was spent in 2016
$0.00 was spent in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with Technology International, Inc. for the purchase of a High Capacity Forklift for the Division of Power; and to authorize the expenditure of $242,700.00 from the Power Operating Fund. ($242,700.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 12, 2017 for the purchase of a High Capacity Forklift for the Division of Power; and
WHEREAS, the High Capacity Forklift will be used to move and unload transformers; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Technology International, Inc. in accordance with the terms, conditions and specifications of Solicitation RFQ006770 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract for all items with Technology International, Inc. for the purchase of a High Capacity Forklift for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $242,700.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.