Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with General Maintenance & Engineering, Inc. for roof improvements to the Beatty Recreation Center.
Each year the department works to replace roofs that are no longer able to be repaired.
The costs for this project will be $99,593.00 with a contingency of $9,300.00 for a total of $108,893.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on September 22, 2017 and received by the Recreation and Parks Department on October 17, 2017. Bids were received from the following companies:
Company Amount
General Maintenance & Engineering (MAJ) $99,593.00
K&W Roofing (MAJ) $110,470.00
AH Sturgill Roofing (MAJ) $128,400.00
Kalkreuth Roofing & Sheet Metal (MAJ) $164,405.00
Fey Roofing (MAJ) Non-responsive, bid bond not received at time of bid
After reviewing the proposals that were submitted, it was determined that General Maintenance & Engineering was the lowest and most responsive bidder.
General Maintenance & Engineering and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
General Maintenance & Engineering
1231 McKinley Avenue
Columbus, OH 43222
Greg Hilling, 614-279-8611
31-4188545
Exp. 3/21/19
Benefits to the Public: The project will continue the departments long range plan to maintain and improve department facilities that can continue to be used and enjoyed by the public for many years.
Area(s) Affected: Planning Area 19
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by maintaining existing facilities.
Fiscal Impact: $108,893.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering, Inc. for roof improvements to the Beatty Recreation Center; to authorize the expenditure of $108,893.00 from the Recreation and Parks Voted Bond Fund. ($108,893.00)
Body
WHEREAS, bids for roof improvements to the Beatty Recreation Center were advertised through Vendor Services, in accordance with City Code Chapter 329, on September 22, 2017; and
WHEREAS, it is necessary to authorize the expenditure of $108,893.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operation of the of the Department of Recreation and Parks to authorize the Director to enter into contract with General Maintenance & Engineering, Inc. for roof improvements to the Beatty Recreation Center; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with General Maintenance & Engineering, Inc. for roof improvements to the Beatty Recreation Center.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $108,893.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.