Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Bobcat Enterprises, Inc. for the purchase of one (1) Compact Track Loader for the Division of Sewerage and Drainage. The Compact Track Loader will be used by the Division of Sewerage and Drainage, Sewer Maintenance Operations Center for loading trucks with dirt, sand and gravel. The Compact Track Loader will allow crews to break concrete and clean up debris on job sites throughout the city. Additionally, the Division of Sewerage and Drainage currently own various other compatible attachments which can allow this Compact Track Loader to increase versatility for landscape clean up, moving bales, lifting pallets, shaving pavement, and hole drilling ability. This equipment will replace BT#20921. This Compact Track Loader has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006981). Forty (47) vendors (47 MAJ) were solicited and four (4 MAJ) bids were received and opened on October 26, 2017. After a review of the bids, Bobcat Enterprises, Inc. has been deemed the lowest responsive and responsible and best bidder in the amount of $57,549.30.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Bobcat Enterprises, Inc. Vendor#004399 CC#31-0860716 Expires 11/1/19
FISCAL IMPACT: $57,549.30 is budgeted for this purchase.
$76,250.00 was spent in 2016
$0.00 was spent in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises, Inc. for the purchase of one (1) Compact Track Loader for the Division of Sewerage and Drainage; and to authorize the expenditure of $57,549.30 from the Sewer System Operating Fund. ($57,549.30)
Body
WHEREAS, the Purchasing Office opened formal bids on October 26, 2017 for one (1) Compact Track Loader for the Division of Sewerage and Drainage; and
WHEREAS, the Compact Track Loader will be used at the Division of Sewerage and Drainage, Sewer Maintenance Operations Center and will be replacing BT#20921; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidder, Bobcat Enterprises Inc. for All Items; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises Inc. in accordance with the terms, conditions and specifications of Solicitation RFQ006981 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Bobcat Enterprises, Inc., 9605 Princeton Glendale Road, Hamilton, Ohio for the purchase of one (1) Compact Track Loader for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $57,549.30 or so much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer System Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.