Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Complete General Construction Company for the Short North SID - High Street Improvements Phase 1 project in an amount up to $550,000.00.
Ordinance 0930-2017 authorized the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Short North SID - High Street Improvements Phase 1 project and to provide for construction administration and inspection services.
The work performed to date for this project consists of the installation of curb, sidewalk, landscaping planter beds, traffic facilities, storm sewer inlets, and water line.
The work for modification 1 will consist of waterproofing area basements, payment for temporary pole removals, sidewalk installation, filling in basement vault, and other such work as may be necessary to complete the contract.
The original contract amount, no inspection: $3,144,637.98 (PO059189, Ord. 0930-2017)
The total of Modification No. 1, no inspection: $550,000.00 (This Ordinance)
The contract amount including all modifications: $3,694,637.98
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. UNPLANNED MODIFICATION
This is an unplanned modification that is necessary to cover the cost of unforeseen work needed for the project that was discovered after construction began. This unforeseen work exceeded the project’s contingency amount. Tasks to be paid as part of the modification include restoring the site after special events, waterproofing the basements in the area, temporary pole removals, sidewalk installation at the convention center, and filling-in basement vaults in the second phase of this project. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
3. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is CC006056 and expires 8/31/19.
4. Pre-Qualification Status
Complete General Construction Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. FISCAL IMPACT
Funding in the amount of $550,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2017 Capital Improvements Budget and a transfer of funds are necessary to align funding for these project expenditures.
6. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of modification 1 for the Short North SID - High Street Improvements Phase 1 project to facilitate the completion of planned improvements in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2017 Capital Improvements Budget; to transfer funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Complete General Construction Company in connection with the Short North SID - High Street Improvements Phase 1 projects; to authorize the expenditure of up to $550,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($550,000.00)
Body
WHEREAS, contract no. PO059189 with Complete General Construction Company, in the amount of $3,144,637.98, was authorized by ordinance no. 0930-2017; and
WHEREAS, it has become necessary to modify the contract in an amount up to $550,000.00 for the purpose of performing additional construction work in the Short North SID - High Street Improvements Phase 1 and phase 2 projects; and
WHEREAS, it is necessary to provide for contract payment for that project; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget and transfer cash to align funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Complete General Construction Company to prevent delays in the construction schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as Amended
7704 / P530104-100004 / Alley Rehabilitation - Misc. (Voted Carryover) / $1,509,966.00 / $116,338.00 / $1,626,304.00 (from cancellation, to match cash)
7704 / P530801-100001 / Downtown Streetscape - Short North (Voted Carryover) / $86,765.00 / ($86,765.00) / $0.00
7704 / P530104-100003 / Alley Rehabilitation - Downtown SID Improvements (Voted Carryover) / $162,639.00 / ($19,474.00) / $143,165.00
7704 / P530104-100004 / Alley Rehabilitation - Misc. (Voted Carryover) / $1,626,304.00 / ($43,761.00) / $1,582,543.00
7704 / P530053-100001 / Short North SID - High Street Improvements Phase 1 (Voted Carryover) / $4,405,878.00 / $150,000.00 / $4,555,878.00
SECTION 2. That the transfer of $150,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530801-100001 (Downtown Streetscape - Short North), Project P530104-100003 (Alley Rehabilitation - Downtown SID Improvements), and Project P530104-100004 (Alley Rehabilitation - Misc.), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), P530053-100001 (Short North SID - High Street Improvements Phase 1), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Short North SID - High Street Improvements Phase 1 project in the amount of $550,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $550,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530053-100001 (Short North SID - High Street Improvements Phase 1), object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.