Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement for miscellaneous medical supplies with BoundTree Medical LLC, as required for approval by City Council for an expenditure of more than $100,000.00, per 329.19(g), for the purchase of pharmaceutical dispensing machines for the Division of Fire. The Fire Division needs to purchase pharmaceutical dispensing machines for daily use in emergency medical service (EMS) operations. An existing Universal Term Contract was established by the Purchasing Office for such purpose with BoundTree Medical LLC.
In an effort to improve the accountability of their pharmaceutical inventory, the Division of Fire is purchasing “U-Cap-It” pharmaceutical dispensing machines for use in fire stations throughout the city. These machines will greatly improve efficiency in the distribution of pharmaceuticals, assist the Division of Fire in tracking drug usage and identify trends in inventory management. Additionally, this equipment will be able to identify and track personnel removing items from the machines, and in the case of pharmaceutical recalls, track lot numbers to individual machines for prompt removal and replacement. This ordinance will fund the purchase of eighteen (18) machines from the City’s pharmaceutical/medical supply vendor, BoundTree Medical, via the terms and conditions of the Universal Term Contract established therefor.
Bid Information: A Universal Term Contract exists for this purchase: BoundTree / Pharmaceuticals (PA001574 / Exp. 06-30-18).
Contract Compliance: BoundTree Medical LLC #31-1739487 (Active C.C./Vendor #005886)
Emergency Designation: Emergency action is requested to make funding immediately available to purchase the aforementioned machines prior to year end.
FISCAL IMPACT: This ordinance authorizes an expenditure of $217,994.58 from the Safety GO Bond Fund to purchase pharmaceutical dispensing machines from BoundTree Medical LLC. for the Division of Fire. Funds for this purchase were specifically budgeted in Public Safety's 2017 Capital Improvement Budget.
Title
To authorize and direct the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement with BoundTree Medical LLC for the purchase of pharmaceutical dispensing machines for the Division of Fire; to authorize the expenditure of $217,994.58 from the Safety GO Bond Fund; and to declare an emergency. ($217,994.58)
Body
WHEREAS, the Fire Division needs to purchase pharmaceutical dispensing machines for use in daily emergency service (EMS) operations; and
WHEREAS, a Universal Term Contract established by the Purchasing Office with BoundTree Medical LLC exists for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement with BoundTree Medical LLC in order to purchase pharmaceutical dispensing machines for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement with BoundTree Medical LLC for the purchase of pharmaceutical dispensing machines, for the Division of Fire.
SECTION 2. That the expenditure of $217,994.58 or so much thereof as may be necessary, be and is hereby authorized from the Safety GO Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.