Explanation
Background: This ordinance will authorize the City Auditor to set up a certificate in the amount of $90,000.00 for various expenditures for labor, material, and equipment in conjunction with existing sports facilities improvements managed by the Recreation and Parks Department. These are unanticipated expenditures that may include, but are not limited to, items such as hard surfaces, HVAC, roofing, flooring, lighting, fencing, equipment repairs, etc. Contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
Benefits to the Public: Having this funding in place for unanticipated needs as they arise will benefit the community by helping to ensure that sports facilities are safe, accessible, updated, and user friendly. This funding will also keep the impact on sports facility rental customers to a minimum when unforeseen issues arise.
Community Input Issues: Many issues that this funding helps to address come straight from the community, through 311 and direct contact with the department. The community has expressed the desire for well-kept and updated facilities through public workshops, social media, and direct contact with City staff. Rental customers expect sports facilities to be in good condition for their events.
Area(s) Affected: The entire City of Columbus and beyond is affected by having the funding in place to act efficiently on issues that arise in our sports facilities.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that facilities remain safe, updated, and user friendly.
Fiscal Impact: $90,000.00 is required and budgeted in the Voted Recreation and Parks Bond Fund to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $90,000.00 for various expenditures for labor, material, and equipment in conjunction with sports facilities improvements within the Recreation and Parks Department; and to authorize the expenditure of $90,000.00 from the Voted Recreation and Parks Bond Fund. ($90,000.00)
Body
WHEREAS, it is necessary to authorize the City Auditor to set up a certificate in the amount of $90,000.00 for various unanticipated expenditures in conjunction with sports facilities improvements within the Recreation and Parks Department that may include, but are not limited to, items such as hard surfaces, HVAC, roofing, flooring, lighting, fencing, equipment repairs, etc.; and
WHEREAS, all contracts will be entered into in compliance with the procurement provisions of City Code Chapter 329; and
WHEREAS, funding is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize and direct the City Auditor to set up a certificate in the amount of $90,000.00 for various expenditures for labor, material, and equipment in conjunction with sports facilities improvements; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $90,000.00 for the purchase of labor, materials, and equipment in conjunction with sports facilities improvements within the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the expenditure of $90,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and/or the Director of Finance and Management. All such contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.