Explanation
BACKGROUND:
This legislation is to authorize the Director of Finance and Management, on behalf of the Director of the Department of Technology to establish a purchase order with Gordon Flesch Company, Inc., utilizing a State of Ohio DAS Cooperative Contract STS096/800546, with an expiration date of February 28, 2019. This contract is authorized for the City’s use by Ordinance No. 582-27. The proposal is for 36 months of the leasing and maintenance of Canon production printing equipment. The Department of Technology requires this equipment to produce payroll, wage and tax statements, income tax letters and forms and police letters and forms. The purchase order established under this ordinance will provide for year one, a twelve month maintenance services and lease contract with a coverage term of November 21, 2017 through November 20, 2018. The cost of the first twelve month term period is $7,609.75 for maintenance and $31,967.04 for lease of the production printing equipment. The most recent agreement was authorized by ordinance 2951-2016, passed December 12, 2016, establishing PO044088 for maintenance and PO047398 for lease. The total cost for this ordinance is $39,576.79.
EMERGENCY:
Emergency action is requested to expedite authorization of this purchase order and contract to initiate services from the supplier at the earliest possible date.
FISCAL IMPACT:
In 2015 and 2016, $47,980.20 (via Ord. No.'s 2390-2015 and 2951-2016) were legislated both years for leasing of production printing equipment and maintenance services. The total cost for the 2017 first year lease of production printing equipment and maintenance services identified within this ordinance is $39,576.79. Funds have been budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund to cover this cost
CONTRACT COMPLIANCE:
Vendor Name: Gordon Flesch Company, Inc.; CC #: 39-0993125; Expiration Date: ...
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