Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the improvements to the Recreation & Parks Maintenance Headquarters Annex and Warehouse. The building attached to the department's existing Maintenance and Warehouse operations headquarters was purchased a few years ago to allow for a warehouse expansion and to relocate 3 maintenance zones out of facilities that are either no longer available or in space out of which we need to move. These improvements will continue with the work that was started earlier this year. This will allow the three zones to start working out of the renovated space. It will also allow for increased efficiencies with maintenance and warehouse operations.
The costs for this project will be $1,020,466.00 with a contingency of $50,000.00 for a total of $1,070,466.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 4, 2017 and received by the Recreation and Parks Department on October 26, 2017. Bids were received from the following companies:
Company Amount
Tyevco (MAJ) $1,020,466
2K General (MAJ) $1,056,000
RW Setterlin (MAJ) $1,240,800
After reviewing the proposals that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder.
Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco, Inc.
1678 W. Audubon Blvd., Lancaster, OH 43130
James Boggess 614-284-0251
31-1626034
Exp. 10/10/19
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed prior to the start of the busy summer season in 2018.
Benefits to the Public: The improvements will help improve operations and services to the citizens of Columbus.
Community Input Issues: The community has expressed the desire for well-kept facilities and parks through public workshops, social media, and direct contact with City staff. This project will increase efficiencies that will help achieve these standards.
Area(s) Affected: Planning Area 22
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to improve operations and services to the citizens of Columbus.
Fiscal Impact: $1,070,466.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the improvements to the Recreation & Parks Maintenance Headquarters Annex and Warehouse; to amend the 2017 Capital Improvements Budget Ordinance 1124-2017; to authorize the transfer of $240,796.00 between projects within the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($1,070,466.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the improvements to the Recreation & Parks Maintenance Headquarters Annex and Warehouse; and
WHEREAS, it is necessary to authorize the 2017 Capital Improvements Budget Ordinance 1124-2017 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the transfer of $240,796.00 between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $1,070,466.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director enter into contract with Tyevco, Inc. so that work may be completed prior to the start of the busy summer season in 2018; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Tyevco, Inc. for the improvements to the Recreation & Parks Maintenance Headquarters Annex and Warehouse.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $240,796.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachments to this ordinance.
SECTION 6. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P510017-100000; Park & Playground Development (Voted Carryover); $0 / $37,680 / $37,680 (to match cash)
Fund 7702 / P510017-100001; Park & Playgrounds Misc. (Voted Carryover); $0 / $4,062 / $4,062 (to match cash)
Fund 7702 / P510017-100110; Cooke Park Improvements (Voted Carryover); $0 / $6,123 / $6,123 (to match cash)
Fund 7702 / P510017-100122; Deaf School Park Improvements (Voted Carryover); $0 / $202 / $202 (to match cash)
Fund 7702 / P510017-100361; SE Lions Park Improvements (Voted Carryover); $0 / $6,490 / $6,490 (to match cash)
Fund 7702 / P510017-100422; Westgate Park Improvements (Voted Carryover); $0 / $18,583 / $18,583 (to match cash)
Fund 7702 / P510017-100425; Wheeler Park Improvements (Voted Carryover); $0 / $1,807 / $1,807 (to match cash)
Fund 7702 / P510018-100000; Hard Surface Improvements (Voted Carryover); $0 / $3,006 / $3,006 (to match cash)
Fund 7702 / P510035-100000; Facility Renovation (Voted Carryover); $37,145 / $38,096 / $75,241 (to match cash)
Fund 7702 / P510035-100004; Facility Improvements - Contingencies (Voted Carryover); $0 / $8,457 / $8,457 (to match cash)
Fund 7702 / P510035-100010; Facility Improvements - HVAC (Voted Carryover); $0 / $45,110 / $45,110 (to match cash)
Fund 7702 / P510035-100016; Westgate Recreation Center (Voted Carryover); $0 / $4,027 / $4,027 (to match cash)
Fund 7702 / P510035-100065; Berliner Athletic Complex (Voted Carryover); $0 / $10,080 / $10,080 (to match cash)
Fund 7702 / P510035-100072; Big Run Athletic Complex (Voted Carryover); $0 / $10,080 / $10,080 (to match cash)
Fund 7702 / P510035-100098; Swim Center Improvements (Voted Carryover); $0 / $669 / $669 (to match cash)
Fund 7702 / P510035-100170; Alum Creek Maintenance Facility (Voted Carryover); $0 / $2,379 / $2,379 (to match cash)
Fund 7702 / P510035-100189; North Bank Park Pavilion (Voted Carryover); $0 / $5,613 / $5,613 (to match cash)
Fund 7702 / P510035-100252; Willis Athletic Complex (Voted Carryover); $0 / $206 / $206 (to match cash)
Fund 7702 / P510035-100263; Hard Road Maintenance Facility (Voted Carryover); $0 / $26,611 / $26,611 (to match cash)
Fund 7702 / P510125-100000; Alum Creek Facility Improvements (Voted Carryover); $0 / $2,670 / $2,670 (to match cash)
Fund 7702 / P510017-100000; Park & Playground Development (Voted Carryover); $37,680 / ($37,680) / $0
Fund 7702 / P510017-100001; Park & Playgrounds Misc. (Voted Carryover); $4,062 / ($4,062) / $0
Fund 7702 / P510017-100110; Cooke Park Improvements (Voted Carryover); $6,123 / ($6,123) / $0
Fund 7702 / P510017-100122; Deaf School Park Improvements (Voted Carryover); $202 / ($202) / $0
Fund 7702 / P510017-100361; SE Lions Park Improvements (Voted Carryover); $6,490 / ($6,490) / $0
Fund 7702 / P510017-100422; Westgate Park Improvements (Voted Carryover); $18,583 / ($18,583) / $0
Fund 7702 / P510017-100425; Wheeler Park Improvements (Voted Carryover); $1,807 / ($1,807) / $0
Fund 7702 / P510018-100000; Hard Surface Improvements (Voted Carryover); $3,006 / ($3,006) / $0
Fund 7702 / P510035-100000; Facility Renovation (Voted Carryover); $75,241 / ($47,668) / $27,573
Fund 7702 / P510035-100004; Facility Improvements - Contingencies (Voted Carryover); $8,457 / ($8,457) / $0
Fund 7702 / P510035-100010; Facility Improvements - HVAC (Voted Carryover); $45,110 / ($45,110) / $0
Fund 7702 / P510035-100016; Westgate Recreation Center (Voted Carryover); $4,027 / ($4,027) / $0
Fund 7702 / P510035-100065; Berliner Athletic Complex (Voted Carryover); $10,080 / ($10,080) / $0
Fund 7702 / P510035-100072; Big Run Athletic Complex (Voted Carryover); $10,080 / ($10,080) / $0
Fund 7702 / P510035-100098; Swim Center Improvements (Voted Carryover); $669 / ($669) / $0
Fund 7702 / P510035-100170; Alum Creek Maintenance Facility (Voted Carryover); $2,379 / ($2,379) / $0
Fund 7702 / P510035-100189; North Bank Park Pavilion (Voted Carryover); $5,613 / ($5,613) / $0
Fund 7702 / P510035-100252; Willis Athletic Complex (Voted Carryover); $206 / ($206) / $0
Fund 7702 / P510035-100263; Hard Road Maintenance Facility (Voted Carryover); $26,611 / ($26,611) / $0
Fund 7702 / P510112-100000; Park Acquisition (SIT Supported); $222,384 / ($1,944) / $220,440
Fund 7702 / P510125-100000; Alum Creek Facility Improvements (Voted Carryover); $2,670 / $238,853 / 241,523
Fund 7702 / P510125-100000; Alum Creek Facility Improvements (SIT Supported); $827,000 / $1,944 / 828,944
SECTION 7. For the purpose stated in Section 1, the expenditure of $1,070,466.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.