Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to enter into contract through the bid process with Double Z Construction Company for the Roadway Improvements - Creative Campus project and to provide payment for construction, construction administration and inspection services.
The Public Service Department is engaged in the Roadway Improvements - Creative Campus project. Project work consists of two phases. Phase 1A will reconstruct East Gay Street from Cleveland Avenue to North Washington Avenue. Phase 1B will upgrade Cleveland Avenue, Ninth Street and Washington Avenue. Improvements will include pavement reconstruction and resurfacing, curbs, sidewalks, street trees, street lighting, water line, storm water facilities, brick/pavers and landscape elements.
The estimated NTP date is November 30, 2017. The contract has a completion date of September 28, 2018.
Bidding Information:
Bidder Bid Amount
Double Z Construction Company $5,265,174.57
Shelly & Sands, Inc. $5,468,998.92
Complete General Construction $5,549,236.07
Trucco Construction Co., Inc. $5,726,914.24
Danbert, Inc $6,003,730.79
Award is made to the lowest responsive and responsible and best bidder, Double Z Construction Company. The amount of construction administration and inspection services will be $526,517.46. The total legislated amount is $5,791,692.03.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/9/19.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted expense. Funds for this project in the amount of $5,791,692.03 are available within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service’s 2017 Capital Improvement Budget.
5. EMERGENCY DESIGNATION
Public Service is requesting emergency designation so as to provide funding for construction, construction administration, and inspection services at the earliest possible time to maintain the project construction schedule.
Title
To authorize the Director of Public Service to enter into a contract with Double Z Construction Company for the Roadway Improvements - Creative Campus project; to authorize the expenditure of up to $5,791,692.03 for this project from the Streets & Highways Bond Fund; and to declare an emergency. ($5,791,692.03)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Creative Campus project; and
WHEREAS, the project work consists of two phases: Phase 1A will reconstruct East Gay Street from Cleveland Avenue to North Washington Avenue; Phase 1B will upgrade Cleveland Avenue, Ninth Street and Washington Avenue. Improvements will include pavement reconstruction and resurfacing, curbs, sidewalks, street trees, street lighting, water line, storm water facilities, brick/pavers and landscape elements; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - Creative Campus project for construction expense along with construction administration and inspection services; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Roadway Improvements - Creative Campus project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Double Z Construction Company to maintain the construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio, 43204, for the Roadway Improvements - Creative Campus project in the amount of up to $5,265,174.57 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $526,517.46.
SECTION 2. That the expenditure of $5,791,692.03, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), in Dept-Div 59-12 (Division of Design and Construction), Project P440104-100007 (Roadway Improvements - Creative Campus), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in this ordinance's preamble, which are made a part of this ordinance, this ordinance is declared to be an emergency measure and is effective and in force from and after its passage and approval by the Mayor or ten (10) days after its passage if the Mayor neither approves nor vetoes this ordinance.