Explanation
BACKGROUND: The legislation authorizes the Director of Finance and Management to establish purchase orders for Body Armor & Tactical Gear from an established State of Ohio Contract (STS781 Schedule 800234) for the Department of Public Safety with Vance Outdoors Inc. This contract was not bid but negotiated by the State of Ohio. However, it has been determined by the Purchasing office to be the most cost-effective method of obtaining the needed items.
The current contract for Body Armor & Tactical Gear expired on October 31, 2017. Vance Outdoors Inc. will provide Department of Public Safety employees with the necessary items to outfit and protect police officers and firefighters.
Vance Outdoors Inc. is a state contractor for Body Armor & Tactical Gear. Allowing the Department of Public Safety to access this state contract will give them the opportunity to purchase the necessary body armor and tactical gear through the e-catalog system.
Ordinance Number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective. This ordinances asks that the Finance and Management Director be authorized to establish purchase orders of up to $100,000.00 from the State of Ohio STS781, schedule number 800234.
Bid Information: State of Ohio Term Contracts exists for this purchase.
Vance Outdoors Inc: CC009245; Body Armor & Tactical Gear - Items include: 1003450 (2120 Ceramic/Polyethylene 6” x 6” Single-Curve, Rectangle Cut); 1011418 (2120-5 10X12 Multi Curve, Shooters Cut); DN6272 (APV Tactical Vest, Matrix IIIA Ballistics, CPD Mod); PTA-APV-MR02-3A-YOKE (APV Yoke, Matrix IIIA Ballistics); PTA-BCP-SHT-MR02-3A (Upper Arm Protection (Bicep), Short, Matrix IIIA Ballistics); PTA-EGRN-TMW-MR02-3A (Enhanced Groin, Traditional Modular Webbing, Matrix IIIA Ballistics); Delta 4 Mid-Cut Helmet, Mesh Crown, Black (1156552, Small; 1152596, Medium; 1152595, Large; 1152600, X-large; 1166519, Jumbo); 1003033 (DK6, Non-Ballistic Face Shield); 1003147 (Helmet Cover, Black).
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
EMERGENCY REQUEST: This ordinance is being submitted as an emergency because the current Body Armor & Tactical Gear contract is due to expire October 31, 2018 and it is necessary to outfit and protect Department of Public Safety employees.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to issue purchase orders up to $100,000.00 for Body Armor & Tactical Gear with Vance Outdoors Inc. for the Department of Public Safety from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio, Department of Administrative Services Purchasing Office; and to declare an emergency.
Body
WHEREAS, the Department of Public Safety needs to purchase Body Armor & Tactical Gear; and
WHEREAS, it has been determined that the current State of Ohio contract (STS781 Schedule Number 800234) with Vance Outdoors Inc. has been established for such purpose and is the most cost-effective method for obtaining the needed items; and
WHEREAS, Ordinance Number 582-87 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director of Finance and Management to issue purchase orders with Vance Outdoors Inc., for body armor and tactical gear, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue purchase orders with Vance Outdoors Inc. for up to $100,000.00 for the Department of Public Safety for Body Armor & Tactical Gear in accordance with the existing State of Ohio Term Contract (STS781 Schedule 800234) established by the State of Ohio Purchasing Office Vance Outdoors Inc.
SECTION 2. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.