Explanation
BACKGROUND: This legislation establishes a Universal Term Contract (UTC) for Pipes and Drums clothing and accessories for the Department of Public Safety with J. Higgins, Ltd. Both the Division of Police (CPD) and Division of Fire (CFD) Pipes and Drums employees use J. Higgins, Ltd., to secure their uniforms and accessories. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on September 14, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ006624). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
J. Higgins, Ltd: CC008016; Items 253-254, 731-738, 744-745; $1.00
Total Estimated Annual Expenditure: $30,000.00 with the Division of Police (CPD) and Division of Fire (CFD) as the primary users.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY REQUEST: This ordinance is being submitted as an emergency so clothing and accessories may be available for immediate purchase in the event of uniform inspections, new members being added, or item replacement.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Division of Police and Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for Pipes and Drums clothing and accessories for Department of Pu...
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