Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Strand Associates, Inc. in the amount of up to $199,429.38 for the UIRF - Sidewalk and Roadway Improvements 2017 project.
The intent of this project is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to implement projects for the Department of Development through the City’s Urban Infrastructure Recovery Fund (UIRF) program.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - South Linden Sidewalks 2017, CIP 440005-100070; UIRF - Far South Engineering 2017, CIP 440005-100071; and UIRF - Sidewalks and Roadway Improvements 2017, CIP 440005-100072 contracts. One RFP was issued for three projects with the intention of awarding the three projects to three companies. The project was formally advertised on the Vendor Services web site from July 11, 2017, to August 10, 2017. The City received seventeen (17) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 23, 2017. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Prime AE Columbus, OH AS1
Strand Columbus, OH Majority
JMT Columbus, OH Majority
E.L. Robinson Columbus, OH Majority
CHA Consulting Columbus, OH Majority
The Mannik & Smith Group Columbus, OH Majority
DLZ Ohio Worthington, OH MBR
CCI Engineering Columbus, OH F1
AECOM Columbus, OH Majority
Ribway Engineering Columbus, OH MBE
Moody Engineering Columbus, OH MBE
HDR Columbus, OH Majority
ADR Columbus, OH Majority
Fishbeck, Thompson, Carr & Huber Columbus, OH Majority
Osborn Engineering Columbus, OH Majority
Star Consultants Columbus, OH MBE
E.P. Ferris Columbus, OH Majority
Prime AE Group received the highest score by the evaluation committee and was offered their choice of the three contracts. They chose the UIRF - Far South Engineering contract. Strand Associates received the second highest score by the evaluation committee and was offered their choice of the South Linden Sidewalks or the Sidewalk and Roadway Improvements contracts. Strand chose the Sidewalk and Roadway Improvements contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strand Associates, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Strand Associates, Inc. is CC007735 and expires 10/13/2019.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2017 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules and to allow the department to enter into contract prior to year-end.
Title
To amend the 2017 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Strand Associates for the UIRF - Sidewalk and Roadway Improvements 2017 project; to authorize the expenditure of up to $199,429.38 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($199,429.38)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to implement projects for the Department of Development through the City’s Urban Infrastructure Recovery Fund (UIRF) program; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - Sidewalk and Roadway Improvements 2017 project; and
WHEREAS, Strand Associates was recommended to be awarded this contract by the evaluation committee; and
WHEREAS, it is necessary to enter into a contract with Strand Associates for the provision of professional engineering consulting services described above in the amount of up to $199,429.38; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Strand Associates in order to maintain established project schedules for the City’s Urban Infrastructure Recovery Fund program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund 59-12 (Unvoted Carryover) / $447,448.00 / ($199,430.00) / $248,018.00
7704 / P440005-100072 / UIRF - Sidewalk and Roadway Improvements 2017 (Unvoted Carryover) /$0.00 / $199,430.00 / $199,430.00
SECTION 2. That the transfer of $199,429.38, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P440005-100000 (UIRF - Urban Infrastructure Recovery Fund 59-12), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P440005-100072 (UIRF - Sidewalk and Roadway Improvements 2017), Object Class 06 (Capital Outlay).
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Strand Associates at 4433 Professional Parkway, Columbus, Ohio, 43215, for the UIRF - Sidewalk and Roadway Improvements 2017 project in an amount up to $199,429.38.
SECTION 4. That the expenditure of $199,429.38, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P440005-100072 (UIRF - Sidewalk and Roadway Improvements 2017), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.