Explanation
BACKGROUND: There is a need within the Department of Public Safety, Division of Fire, for the installation of semi-commercial washers and dryers within its fire stations to provide firefighters with the equipment necessary for processing all in-station laundry, which includes, but is not limited to, linens and uniforms. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with HM Company for this equipment for the Division of Fire. All fire stations within the City of Columbus that have been recently constructed, or are currently under construction, have had semi-commercial washers and dryers installed within them. This Universal Term Contract with HM Company will permit the Division of Fire to purchase and install semi-commercial washers and dryers for the existing thirteen (13) fire stations that currently do not have washers and dryers. This equipment is to be purchased and installed, per the collective bargaining contract between the City of Columbus and the Columbus Firefighters Local Union 67. (Collective bargaining contract dated November 1, 2014 through October 31, 2017; see Section 19.6/”Washers and Dryers".)
The Division of Fire previously utilized this Universal Term Contract with HM Company for an initial purchase and installation of ten (10) semi-commercial washers and dryers in December 2016, and for a second purchase in August 2017 for a quantity of fifteen (15) for fire stations that did not have this equipment installed for in-station laundry purposes. This third purchase of thirteen (13) sets of semi-commercial washers and dryers will complete the installation of said laundry equipment in the remaining ten (10) Columbus fire stations that still need to have this laundry equipment installed, while allowing the Division of Fire a quantity of three (3) washer and dryer sets to rotate out for replacements. HM Company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Bid Information: A Universal Term Contract with HM Company exists for this expenditure. (exp. 09/30/2018) (PO#032094 /PA001529)
Contract Compliance: #31-0797308 (Vendor #018589)
Emergency Designation: This legislation is to be declared an emergency measure to make funding immediately available for the purchase of said semi-commercial washers and dryers for the Division of Fire’s fire stations.
FISCAL IMPACT: This ordinance authorizes an expenditure of $24,596.00 from the Fire Division's Safety Voted Bond Fund for this purchase.
Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with HM Company for the purchase and installation of semi-commercial washers and dryers for use in fire stations for the Division of Fire; to authorize the expenditure of $24,596.00 from the Safety Voted Bond Fund; and to declare an emergency. ($24,596.00)
Body
WHEREAS, there is a need within the Public Safety Department, Division of Fire, for the purchase and installation of semi-commercial washers and dryers within ten (10) of its fire stations; and
WHEREAS, a Universal Term Contract established by the Purchasing Office with HM Company exists for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase and install said equipment within ten (10) fire stations for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with HM Company for the purchase of said equipment for the Division of Fire.
SECTION 2. That the expenditure of $24,596.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1 be and is hereby authorized from the Safety Voted Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.