Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services, Inc., for the Land Stewardship Update Project, in an amount up to $529,500.00, for Division of Water Contract No. 2147.
The project will determine the management practices to be implemented on city-owned property adjacent to its reservoirs, describe in detail all elements of the revised program, and create the manual from which the new stewardship program can be implemented. This project will redesign the Land Stewardship program and establish specifications for a complete and detailed program to address identified issues and concerns.
This project will be performed in phases, with Phase One to include: development of critical program elements and standards for access; a pilot project to evaluate and develop individual access plans for a group of contiguous properties representing the variety of environmental and topographic conditions present on reservoir properties; and a plan to transition properties to meet new standards.
2. FUTURE MODIFICATION(S): If authorized, Phase Two will build upon lessons learned in the pilot study and any associated modifications to the approach or guidance manual. It will also include the development of riparian stewardship plans for all adjoining properties and plans detailing the administration and communication needs associated with program implementation. Phase Two is expected in 2018.
If authorized, Phase Three will address more complex concepts that may develop or be discovered during the initial two phases of this project, and unexpected situations requiring unique solutions or plans. Phase Three is expected in 2020.
3. ESTIMATED COST OF PROJECT:
Phase 1 - Program Design and Pilot Project (current) $ 529,500.00
Phase 2 - Program Implementation (Future Mod) $1,000,000.00
Phase 3 - Program Implementation, as authorized (Future Mod) $ 250,000.00
Estimated Contract Total $1,779,500.00
The Community Planning Area for this project is “N/A” since the project covers several communities.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Proper management of reservoir shorelines is a critical component of water supply protection. The City has purchased lands surrounding the reservoirs as a means to invest in the long-term protection of its drinking water sources. It is therefore in the City's best interest to protect these riparian lands and avoid management practices and activities which could lead to degraded reservoir water quality, erosion of shorelines, and sensitive habitat loss. Coincident with these goals, the City also seeks to be a good neighbor to the 900+ property owners who live adjacent to a reservoir by recognizing the potential to grant limited access rights when and where permissible. This project will assess and define elements of a program which will establish guidelines and specifications for a continued and improved land stewardship program.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Chapter 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Project Manager and Staff, 2. Understanding of the Project, 3. Environmentally Preferable, 4. Past Performance, 5. and Local Workforce.
On July 28, 2017, the Department received one (1) Request for Proposal (RFP) from Stantec Consulting Services, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends the agreement be awarded to Stantec Consulting Services, Inc.
The Contract Compliance Number for Stantec Consulting Services, Inc. is 11-2167170 (expires 9/7/19, MAJ, DAX #0462).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
6. FISCAL IMPACT: This project will expend funds from the Water G.O. Bond Fund as well as the Water B.A.B.’s Bond Fund. A transfer within the Water B.A.B.’s Bond Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. for professional engineering services for the Land Stewardship Update Project for the Division of Water; to authorize a transfer and expenditure up to $529,500.00 within the Water General Obligations Bond Fund and the Water Build America Bond Fund; and to amend the 2017 Capital Improvements Budget. ($529,500.00)
Body
WHEREAS, one (1) technical proposal for professional engineering services for the Land Stewardship Update Project was received on July 28, 2017; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bond Fund, for the Division of Water; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water B.A.B.’s Bond Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services, Inc., for the Land Stewardship Update Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Land Stewardship Update Project with Stantec Consulting Services, Inc. (FID# 11-2167170), 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204; for an expenditure up to $529,500.00; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Water.
SECTION 2. That the transfer of $29,500.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6009 - Water B.A.B.’s Bond Fund, per the account codes in the attachment to this ordinance.
(*There is already $500,000 in Fund 6006, CIP 690557-100000.)
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6009 - Water B.A.B.’s Bond Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690370-100000 (carryover) | Upground Reservoir | $0 | $87,651 | +$87,651 (establish authority to match cash)
P690370-100000 (carryover) | Upground Reservoir | $87,651 | $58,151 | -$29,500
P690557-100000 (carryover) | Land Stewardship Update | $0 | $29,500 | +$29,500
SECTION 4. That an expenditure of $529,500.00 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.