Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) and increase an existing engineering agreement with American Structurepoint, Inc. for the Center Large Diameter Condition Assessment Project, CIP 650725-100009. The purpose of the Center Large Diameter Condition Assessment is to perform a sewer condition assessment of all combined sewers larger than 36” in the downtown area as well as sanitary sewers 36” and larger that have not been previously televised to determine the debris accumulation and structure integrity of the pipes. The scope of work for this modification will include the subsequent investigations required in order to obtain additional data for the project plans, the completion of the construction drawings, bidding of the work, engineering services during construction, and completion of record plan drawings once construction is completed.
1.1 Amount of additional funds to be expended: $526,882.97
Original Contract $1,002,541.80
Proposed Modification No.1 (current) $ 526,882.97
CURRENT PROPOSED TOTAL $1,529,424.77
1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification.
1.3. Reason other procurement processes are not used:
Re-bid of the project under the new requirements will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant unless won by the same consultant. In such a case, we would have wasted significant time in acquiring and evaluating the new proposals without significant benefit.
1.4. How cost of modification was determined:
The costs were determined through negotiations with the consultant based on the scope of services required.
2. THE PROJECT TIMELINE: It is anticipated that it will take 12 months to complete the project plans and advertise the project for construction.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE No.: 35-1127317 | MAJ | Exp. 08/28/2019 | Vendor # 007019
5. ENVIRONMENTAL IMPACT: This project will extend the remaining useful life of the most critical sewers within the City by making necessary repairs. It will also lower operation and maintenance costs by increasing the pipe flow efficiency. It will also reduce the risk of collapse which could cause SSO (sewer system overflow) to adjacent water ways or WIB's (water in basement).
6. FISCAL IMPACT: This legislation authorizes the transfer within of $126,882.97 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; the expenditure of $526,882.97 from the said fund; and authorizes and amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase a professional engineering services agreement with American Structurepoint, Inc. for the Center Large Diameter Condition Assessment Project; to authorize the transfer within of $126,882.97 and the expenditure of $526,882.97 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2017 Capital Improvements Budget. ($526,882.97)
Body
WHEREAS, this project is necessary to perform a sewer condition assessment of all combined sewers larger than 36” in the downtown area as well as sanitary sewers 36” and larger that have not been previously televised to determine the debris accumulation and structure integrity of the pipes; and
WHEREAS, this project will extend the remaining useful life of the most critical sewers within the City by making necessary repairs; and
WHEREAS, it is necessary to authorize the transfer within of $126,882.97 and the expenditure of up to $526,882.97 the from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Fund 6109; and
WHEREAS, it is necessary to amend the 2017 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify and increase an existing engineering agreement with American Structurepoint for the Center Large Diameter Condition Assessment Project, at the earliest practical date; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase an engineering agreement withAmerican Structurepoint, Inc., 2500 Corporate Exchange Drive, Columbus, Ohio 43231, for the Center Large Diameter Condition Assessment Project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $126,882.97 within the Sanitary Sewer G.O. Bond Fund 6109 or as may be needed, is hereby authorized per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of up to $526,882.97 is hereby authorized from the Sanitary Sewer G.O. Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
FROM:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650258-100001 | Facilities & Equipment Upgrade for WWST | $255,064 | $128,182 | (-$126,883)
To:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650725-100009 | Center Lrg Diameter Condition Assessment | $400,000 | $526,883 | (+$126,883)
SECTION 5. That the said firm, American Structurepoint, Inc. shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.