Explanation
BACKGROUND: This legislation establishes a Universal Term Contracts (UTC) for Munitions for the Department of Public Safety, Division of Police (CPD) for officer training and incident response. The term of the proposed option contracts would be approximately three (3) years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on October 12, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ006944). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Vance Outdoors Inc.: CC009245; Items 1-3, 5, 8-11, 13; $1.00
Kiesler Police Supply: CC007032; Items 4, 6, 7, 12; $1.00
Total Estimated Annual Expenditure: $50,000.00 with the Division of Police (CPD) as the primary user.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action, Munitions will be unavailable for officer training and crowd control during a potential incident response.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for Munitions with Vance Outdoors Inc. and Kiesler Police Supply; to authorize the expenditure of $2.00 to establish these contracts from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Munitions UTC will provide police officers with munitions for training purposes and potential incident response, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 12, 2017 and selected the overall lowest, responsive, responsible and best bidders: Vance Outdoors Inc. and Kiesler Police Supply; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts with Vance Outdoors Inc. and Kiesler Police Supply, LLC for the option to purchase Munitions in order for police employees to obtain the necessary items for training and potential incident response, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Munitions in accordance with Request for Quotation RFQ006944 for a term of approximately three (3) years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year periods, as follows:
Vance Outdoors Inc.; Items 1-3, 5, 8-11, 13; $1.00
Kiesler Police Supply; Items 4, 6, 7, 12; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.