Explanation
BACKGROUND: This legislation establishes a universal term contract (UTC) for Fleet Vehicle Batteries for the Fleet Management Division. The term of the proposed option contract would be two years, expiring 9/30/2019.
The Purchasing Office opened formal bids on 8/24/2017 for Fleet Vehicle Batteries. The City advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329.06 relating to competitive bidding, RFQ006374. Bids were set to open at 11:00AM (EST) and approximately 10:55AM (EST), the Purchasing Office received a call from Automotive Distributors Company Inc. that the company was ready to submit a proposal; however, due to an unexpected online Vendor Services outage immediately before the bid opening time, Automotive Distributors Company Inc was unable to complete their bid submission. The Purchasing Office verified there was one other bid that was affected by the outage.
All pricing and attachments were made and were reviewable but the vendor was unable to complete the submittal process. The staff of the Purchasing Office was able to verify that prices were inputted and that the system does not allow vendors to input pricing once a bid opening time has passed.
Since this was not due to any error or omission on the vendor’s part, the Purchasing Office feels it was in the best interest of the City to consider the proposal on an informal basis and after comparing to other bids received it was determined that the pricing from Automotive Distributors Company Inc was in fact the lowest, responsible and responsive bidder. Therefore a request is being made for waiver of competitive bids so as to award to the lowest and best bidder, Automotive Distributors Company, Inc.
The Purchasing Office recommending award to what would have been lowest, responsible and best bidder:
Automotive Distributors Company Inc , Contract Compliance 311145093 expires 2/01/2018, All Items, $1.00
Total estimated ...
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