Explanation
BACKGROUND: This legislation establishes two (2) Universal Term Contracts (UTC) for Thermoplastic Pavement Materials. The Division of Traffic Management is the primary user of thermoplastic pavement materials for roadway striping. The term of the proposed contracts are approximately 3 years, expiring December 31, 2020, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on November 2, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ007028). Twenty-three (23) bids were solicited. Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Swarco Industries, Inc. CC# 006295 expires 10/18/2019, Item #2 and Item #3, $1.00
Ozark Materials. LLC. CC# 023722 expires 10/23/2019, Item# 1, $1.00
Total Estimated Annual Expenditure: $500,000.00, Division of Traffic Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY REQUEST: This ordinance is being submitted as an emergency so that the contracts for procurement may be available as soon as practical.
FISCAL IMPACT: Funding to establish this optional contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Thermoplastic Pavement Materials with Swarco Industries, Inc. and Ozark Materials LLC; to authorize the expenditure of $2.00 from the General Fund; and to declare an ...
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