Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Industrial, Inc. for the Henderson Road Booster Station Improvements Project; in an amount up to $3,666,300.00; for Division of Water Capital Improvements Project No. 690473-100006.
This project involves renovations to the Henderson Road Water Booster Station including replacement of pumps, installation of new valves and piping, installation of new pump controls, replacement of the building roof, an addition of an electrical/control room, site work including storm sewer, grading, paving, and other such work as may be necessary to complete the contract in accordance with the drawings and technical specifications.
Planning Area: “Northwest”
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
By completing this project, the Henderson Road Booster Station will be renovated with new equipment including pumps motors and electrical gear. This booster station is critical to meet peak demands of the Henderson and Post pressure districts in the water distribution system. The project will incorporate measures such as variable frequency motor drives, more efficient pumps, and energy efficient lighting to reduce the energy demand of this facility.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on October 11, 2017 from:
1. Kokosing Industrial, Inc. $3,666,300.00
2. Kenmore Construction $3,727,900.00
3. Ulliman Schutte Construction $3,792,800.00
Kokosing Industrial’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $3,666,300.00. Their Contract Compliance Number is 47-2946608 (expires 3/10/19, Majority, DAX #12309). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
3.1 PRE-QUALIFICATION STATUS: Kokosing Industrial and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Industrial, Inc.
4.0 FISCAL IMPACT: Funding for this project will come from the Water G.O. Bonds Fund, the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Water Permanent Improvements Fund. An appropriation and transfer of funds within the Water Permanent Improvements Fund is necessary. A transfer of funds within the Water G.O. Bonds Fund and an amendment to the 2017 Capital Improvements Budget is necessary.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kokosing Industrial, Inc. for the Henderson Road Booster Station Improvements Project; to authorize transfers and expenditures within the Water General Obligations Bonds Fund, the Water Build America Bonds Fund, the Water Super Build America Bonds Fund; to authorize an appropriation, transfer and expenditure within the Water Permanent Improvement Fund; to authorize an expenditure up to $3,666,300.00; for the Division of Water; and to amend to the 2017 Capital Improvements Budget. ($3,666,300.00)
Body
WHEREAS, three bids for the Henderson Road Booster Station Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on October 11, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Kokosing Industrial, Inc. in the amount of $3,666,300.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Henderson Road Booster Station Improvements Project; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate, transfer and expend funds within the Water Permanent Improvement Fund; and
WHEREAS, it is necessary to authorize transfers and expenditures within the Water General Obligations Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Kokosing Industrial, Inc. for the Henderson Road Booster Station Improvements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to execute a construction contract for the Henderson Road Booster Station Improvements Project with Kokosing Industrial, Inc., 6235 Westerville Rd., Ste. 200, Westerville, Ohio 43081; (FID# 47-2946608); in an amount up to $3,666,300.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $388,420.41 is appropriated in Fund 6008 - Water Permanent Improvements Fund in Object Class 06 - Capital Outlay, per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $1,406,300.00 or so much thereof as may be needed, is hereby authorized between projects, per the account codes in the attachment to this ordinance.
SECTION 5. That the 2017 Capital Improvements Budget is hereby amended, per the account codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $3,666,300.00 or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.