. Explanation
BACKGROUND: This legislation establishes Universal Term Contracts (UTC) for Emergency Vehicle Lights with Federal Signal Corporation, Parr Public Safety Equipment, and Statewide Emergency Products. These emergency lights and parts are used for the City's vehicles and equipment on an as needed basis. The term of the proposed option contract will be approximately two years, expiring November 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 2, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Federal Signal Corporation; (Item 3) CC007168 expires 10/25/2019
All Items, $1.00
Parr Public Safety Equipment Inc; (Item 4) CC19573-12646 expires 12/31/2017
All Items, $1.00
Statewide Emergency Products; (Items 1, 2) CC009249 expires 10/25/2019
All Items, $1.00
Total Estimated Annual Expenditure: $100,000. Fleet Management is the primary user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY LEGISLATION: This ordinance is submitted as an emergency so that the UTC may take effect so as to not interrupt the purchase of emergency lights and replacement parts.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Emergency Vehicle Lights with Federal Signal Corporation, Parr Public Safety Equipment Inc, Statewide Emergency Products; to authorize the expenditure of $3.00 from the General Fund; and to declare an emergency. ($3.00)
Body
WHEREAS, the Emergency Vehicle Lights UTC's will provide lights and replacement parts for vehicles; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 2, 2017 and selected the overall lowest, responsive, responsible and best bidders, Federal Signal Corporation, Parr Public Safety Equipment Inc, and Statewide Emergency Products; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to enter into a contract for the option to purchase Emergency Vehicle Lights with Federal Signal Corporation, Parr Public Safety Equipment Inc, and Statewide Emergency Products, Inc. in order to maintain a supply of Emergency Vehicle Lights to ensure the proper maintenance of vehicles and equipment thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Emergency Vehicle Lights in accordance with Solicitation No. RFQ007064 for a term of approximately two years, expiring November 30, 2019, with the option to renew for one (1) additional year, as follows:
Federal Signal Corporation; Parr Public Safety Equipment, Inc; Statewide Emergency Products: All Items, $3.00
SECTION 2. That the expenditure of $3.00 is hereby authorized in Fund 1000 General Fund, Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.