Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. DoT uses Quest Change Auditor software to audit changes in the City’s technology environment, ensuring the integrity and confidentiality of the City’s information assets. This software will provide software subscriptions for the term period January 1, 2018 through December 31, 2018, at a cost of $48,770.85.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to RFQ006996, opened October 19, 2017, at 11:00 a.m., receiving three responses to this solicitation from the bidders identified below. TMH Solutions, LLC was the lowest, responsive and responsible, and best bidder. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years.
Bidders: Amount:
TMH Solutions, LLC $48,770.85
Brown Enterprise Solutions $49,301.54
SHI International Corp. $51,908.49
FISCAL IMPACT:
In 2015 and 2016, the Department of Technology expended $46,316.49 and $48,238.80 respectively for Change Auditor software subscription renewals. The total 2018 cost for this ordinance is $48,770.85 with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.
CONTRACT COMPLIANCE:
Vendor Name: TMH Solutions, LLC 4176 Menderes Drive - Powell, Ohio 43065
CC#/F.I.D. #:27-3589770 Expiration Date: 11/16/2019 DAX Vendor Acct. #: 003234
Title
To authorize the Director of the Department of Technology to enter into a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services; to authorize the expenditure of $48,770.85 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($48,770.85)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services for the term of January 1, 2018 through December 31, 2018, at a cost of $48,770.85; and
WHEREAS, the Department of Technology procured this service through chapter 329 of Columbus City Code, pursuant to RFQ006996, opened October 19, 2017, receiving three responses to this solicitation with TMH Solutions being deemed the lowest responsive, responsible, and best bidder. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services to ensure no service interruption, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into a contract with TMH Solutions, LLC (4176 Menderes Drive - Powell, Ohio 43065) for Quest Change Auditor software maintenance and support services. The term for software maintenance and support services is January 1, 2018 to December 31, 2018, at a cost of $48,770.85. Subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for two (2) additional one (1) year terms.
SECTION 2: That the expenditure of $48,770.85, or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 3043-2017 EXP)
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $48,770.85
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.