Explanation
BACKGROUND: This legislation establishes three (3) Universal Term Contracts (UTC) for PVC SDR 35 Sewer Fittings primarily for the Division of Sewerage Drainage. PVC SDR 35 Sewer Fittings are used to repair and replace sewer lines throughout the City of Columbus service area. The term of the proposed contracts are approximately two years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 26, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006861). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Ferguson Enterprises, CC# 009189 expires 10/25/2019, Item#2, Harco catalog, $1.00
Discount Drainage Supplies of Columbus, CC#004884 expires 10/25/2019, Item#5, Plastic Trends catalog, $1.00
Core & Main LP, CC#000148 expires 10/26/2019, Item#1, GPK catalog, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Sewerage and Drainage as the primary user.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these contracts is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts to purchase PVC SDR 35 Sewer Fittings with Ferguson Enterprises, Discount Drainage Supplies of Columbus, and Core & Main LP; and to authorize the expenditure of $3.00 from the General Fund. ($3.00).
Body
WHEREAS, the PVC SDR 35 Sewer Fittings UTC will provide for the purchase of sewer pipe fittings used to repair and replace sewer pipe throughout the City of Columbus service area; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 26, 2017 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into three (3) Universal Term Contracts with Ferguson Enterprises, Discount Drainage Supplies of Columbus, and Core & Main LP for the option to purchase PVC SDR 35 Sewer Fittings; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts to purchase PVC SDR 35 Sewer Fittings in accordance with Request for Quotation RFQ006861 for a term of approximately two years, expiring March 31,2020, with the option to renew for one (1) additional year, as follows:
Ferguson Enterprises, Item#2, Harco, $1.00
Discount Drainage Supplies of Columbus, Item#5, Plastic Trends, $1.00
Core & Main LP, Item#1, GPK, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.