Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Flowserve USA, Inc. for the purchase of a Flowserve Drop-in Assembly for the Division of Sewerage and Drainage. The Flowserve Drop-in Assembly will be used at the Jackson Pike Wastewater Treatment Plant to rebuild a Worthington 36" MC-1 vertical volute pump.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006964). Fifty-nine (59) vendors (55 MAJ, 2 MBR, 1 MBE and 1 F1) were solicited and one (1) bid (MAJ) was received and opened on October 24, 2017. After a review of the bid submitted by Flowserve USA, Inc. in the amount of $216,616.00 the Department has found their bid to be non-responsive due to the inclusion of conflicting terms and conditions. After a review of the bid, the Division of Sewerage and Drainage recommended that the Purchasing Office negotiate terms and conditions with Flowserve USA, Inc., and waive competitive bidding.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle. Emergency legislation will expedite delivery of this equipment for the Division of Sewerage and Drainage.
SUPPLIER: Flowserve USA, Inc. Vendor#023691 CC# 75-2778918 Expires 11/13/19 Majority Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $216,616.00 is budgeted and needed for this purchase.
$0.00 was spent in 2016
$0.00 was spent in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with Flowserve USA, Inc. for the purchase of a Flowserve Drop-in Assembly for the Division of Sewerage and Drainage; to authorize the expenditure of $216,616.00 from the Sewer Operating Fund; to waive competitive bidding provisions of City Code Chapter 329; and to declare an emergency. ($216,616.00)
Body
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage, is in need of a Flowserve Drop-in Assembly for the Jackson Pike Wastewater Treatment Plant; and
WHEREAS, it is in the City's best interest to waive the relevant provisions of City Code Chapter 329 pertaining to competitive bidding in order to negotiate terms with the vendor; and
WHEREAS, the Purchasing office opened formal bids on October 24, 2017 for the purchase of a Flowserve Drop-in Assembly for the Division of Sewerage and Drainage; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize a contract for the purchase of a Flowserve Drop-in Assembly for the Jackson Pike Wastewater Treatment Plant, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Flowserve USA, Inc., for the purchase of a Flowserve Drop-in Assembly for the Jackson Pike Wastewater Treatment Plant, in accordance with the terms and conditions as shown in the agreements on file in the Purchasing Office.
SECTION 2. That this Council finds it is in the City's best interests to waive the competitive bidding provisions of Columbus City Code, Chapter 329, for the contract with Flowserve USA, Inc.
SECTION 3. That the expenditure of $216,616.00 or so much thereof as may be needed, be and the same hereby is authorized in Fund 6100 (Sewerage Operating) in object class 06 Capital Outlay in the amount of $216,616.00; per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.