Explanation
BACKGROUND: This legislation establishes three (3) Universal Term Contracts (UTC) for Traffic Control Devices. The Division of Traffic Management is the primary user of Traffic Control Devices used to purchase roadside protection equipment for the safety of City employees while working in various locations. The term of the proposed option contracts would be approximately 3 years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on November 2, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ007169). Twenty-three (23) bids were solicited. Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Lightle Enterprises of Ohio, LLC. CC# 001505 expires 10/30/2019, Items# 3-7, 10, 17-20, 22-26, 28, 30-33, $1.00
Paul Peterson Company, CC# 004409 expires 11/2/2019, Items# 1, 2, 8, 21, 27, 29, $1.00
Osburn Associates, Inc. CC#004635 expires 11/2/2019, Items# 9, 11-16, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Traffic Management, the primary user
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY REQUEST: This ordinance is being submitted as an emergency so that the contracts for procurement may be available as soon as practical.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) contracts for the option to purchase Traffic Control Devices with Lightle Enterprises of Ohio, Paul Peterson Company and Osburn Associates; to authorize the expenditure of $3.00 from the General Fund; and to declare an emergency. ($3.00).
Body
WHEREAS, the Traffic Control Devices UTC's will provide for the purchase of traffic safety products that will ensure the safety of City employees; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 2, 2017 and selected the overall lowest, responsive, responsible and best bidders: Lightle Enterprises of Ohio, Paul Peterson Company and Osburn Associates; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for the option to purchase Traffic Control Devices thereby preserving the public health, peace, property, safety, and welfare now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Traffic Control Devices in accordance with Request for Quotation RFQ007169 for a term of approximately three years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year periods, as follows:
Lightle Enterprises of Ohio, LLC., Items# 3-7, 10, 17-20, 22-26, 28, 30-33, $1.00
Paul Peterson Company, Items# 1, 2, 8, 21, 27, 29, $1.00
Osburn Associates, Inc., Items# 9, 11-16, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.