Explanation
Background: This ordinance establishes a UTC (Universal Term Contract) for Remanufactured Toner Cartridges and printer maintenance for various City divisions with US Laser, LLC. The term of the proposed option contract will be through September 30, 2019, with the option to extend for one additional year. The Purchasing Office opened formal bids on August 24, 2017.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the bidding requirement of City Code Chapter 329 (Requisition No. RFQ006350). Five hundred sixty-nine (569) bids were solicited. Six (6) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
US Laser, LLC., Federal ID #: 26-3932379, Vendor #: 0005163 exp. 7/26/2019
Total Estimated Annual Expenditure: $250,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
Emergency Action: This ordinance is being submitted as an emergency as the current contract has expired and toner cartridges and printer maintenance is required in all City agencies.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Remanufactured Toner Cartridges and Printer Maintenance with US Laser, LLC.; to authorize the expenditure of one dollar ($1.00) from the General Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 24, 2017 for Remanufactured Toner Cartridges and printer maintenance for various City divisions and selected US Laser, LLC. as the lowest, re...
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