Explanation
BACKGROUND:
This legislation allows for the expenditure of funds for the Roof Replacement Program from the Housing Preservation Bond Fund. This legislation authorizes the Director of the Department of Development to contract with various contractors that provide roof replacement services to low and moderate-income households in Columbus and to waive the competitive bidding provisions of the Columbus City Code. The companies responded to a Request for Qualifications (RFQ006357). Five contractors responded but three withdrew due to the requirement that they work solely on Roof Replacement and not other Home Repair Programs.
The Housing Preservation Bond Fund represents the City's commitment to the preservation of housing units for very-low, low and moderate-income individuals.
The Housing Division issued a Request for Proposal (RFP) SA-005831. The RFP allowed those who submitted to propose prices for routine emergency mechanical services and stated that multiple contracts would be awarded based on a negotiated rate, therefore, a waiver of competitive bidding is requested.
Emergency action is requested in order to continue to provide vital program services without interruption.
FISCAL IMPACT:
This ordinance authorizes $800,000.00 in Housing Preservation Bond funds to contract with contractors to provide for the Roof Replacement Program.
Title
To authorize the Director of the Department of Development to contract with various contractors that provide roof replacement services to low and moderate-income households in Columbus, to waive the competitive bidding provisions of City Code Chapter 329; and to declare an emergency. ($800,000.00)
Body
WHEREAS, the Department of Development, Housing Division desires to administer the Housing Preservation Bond Fund to allow for the expenditure of funds for the Roof Replacement Program; and
WHEREAS, these monies will be used to provide roof replacement services necessary to preserve the supply of decent, safe, sanitary and affordable housing; and
WHEREAS, the Department of Development desires to enter into agreements with two contractors to provide materials and services related to the Roof Replacement Program; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of City Code Chapter 329 because the Housing Division issued a Request for Proposal (RFP) SA-005831 which allowed those who submitted to propose prices for routine emergency mechanical services and stated that multiple contracts would be awarded based on a negotiated rate; and
WHEREAS, Feazel, Inc (contract compliance number: 023540, expiration: 11/8/2019) and Black Bronco Construction, LLC (contract compliance number: 011995, expiration: 10/3/2019) responded to a Request for Qualifications (RFQ006357) and were selected; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, Housing Division, in that it is immediately necessary to authorize the Director of the Department of Development to contract with various contractors that provide roof replacement services to low and moderate-income households in Columbus and to expend said funds thereby preserving the public health, peace, property, safety, and welfare; and NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into contracts with the vendors listed below to provide roof replacement services to correct substandard and deteriorating conditions of homes owned by low and moderate- income households.
Feazel Inc, cc# 023540, expiration 11/8/19, $400,000.00
Black Bronco Construction LLC, cc# 011995, expiration 10/3/19, $400,000.00
SECTION 2. That for the purposes stated in Section 1, the expenditure of $800,000.00 from the Housing Preservation Bond Fund is hereby authorized from Fund 7782, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.