Explanation
BACKGROUND:
This ordinance authorizes the Office of the City Auditor, Division of Income Tax, to enter into a contract with Horizon Chillicothe Telephone DBA Horizon Telcom Inc., for the replacement of various components of existing equipment in order to upgrade functionality and extend the life of the Voice over IP (VOIP) system of the Income Tax Division. The VOIP system will be migrated from the current NEC SV8300 sever to a NEC SV9300 server in order to effectively extend the current telephone equipment’s life. The original VOIP system was authorized by ordinance 0839-2011, passed June 15, 2011 and was selected over traditional telephone equipment due to enhanced methods of call distribution, monitoring productivity and increased security measures.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted support and services from the supplier.
FISCAL IMPACT:
Funds are available in the 2017 budget from the general fund in the amount of $29,874.59.
CONTRACT COMPLIANCE:
Vendor Name: Horizon Chillicothe Telephone CC#: 31-4147310 Expiration Date: 5/16/2018
(DAX Acct # 006009)
Title
To authorize the Office of the City Auditor, Division of Income Tax, to enter into a contract with Horizon Telecom Inc. to purchase an upgrade of hardware and software for the Division of Income Tax Division’s Voice over IP (VOIP) system, to authorize the expenditure of $29,874.59 from the general fund; and to declare an emergency. ($29,874.59)
Body
WHEREAS, the Voice Over IP(VOIP) system of the Income Tax Division of the Office of the City Auditor requires an upgrade, which will entail the replacement of several existing system components in order to enhance functionality, and
WHEREAS, the hardware and software upgrade will effectively extend the current system’s life; and
WHEREAS, an emergency exists in the daily operation of the Office of the City Audit...
Click here for full text