Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for relocation of the Division of Police, Public Records Unit at the Central Safety Building, 120 Marconi Boulevard.
This legislation authorizes a contract for the renovation and relocation of the Public Records Unit from the second floor to the first floor. The Public Records Unit provides finger printing services and access to all public records retained by the Division of Police. The relocation will provide convenient access to the Public Records Unit and to those utilizing said services.
The project shall include, but is not limited to, construction of a public service counter, new carpet, floor and ceiling tiles, painting, new motion sensor/bell at entry, and signage.
Formal bids were solicited and the city received two bids on October 31, 2017 as follows (0 FBE, 0 MBE):
Gutknecht Construction Company $94,000.00
R.W. Setterlin Company $101,408.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, Gutknecht Construction Company.
Gutknecht Construction Company Contract Compliance No. 31-0935568, expiration date July 25, 2019.
Fiscal Impact: This legislation authorizes the expenditure of $94,000.00 from the Safety Voted Bond Fund with Gutknecht Construction Company for relocation of the Division of Police, Public Records Unit at the Central Safety Building, 120 Marconi Boulevard. These funds are budgeted within the Public Safety capital budget.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for relocation of the Division of Police, Public Records Unit at the Central Safety Building, and to authorize the expenditure of $94,000.00 from the Safety Voted Bond Fund. ($94,000.00)
Body
WHEREAS, the Office of Construction Management solicited formal competitive bids for relocation of the Division of Police, Public Records Unit at the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, Gutknecht Construction Company was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $94,000.00 from the Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director of Finance and Management to enter into contract with Gutknecht Construction Company for relocation of the Division of Police, Public Records Unit at the Central Safety Building, 120 Marconi Boulevard; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Gutknecht Construction Company for relocation of the Public Records Unit at the Central Safety Building, 120 Marconi Boulevard.
SECTION 2. That the expenditure of $94,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund, Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.