Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Quality Lines, Inc. for the Alternate 69kV Line to West Substation Project; in an amount up to $5,042,894.18; for the Division of Power.
This project consists of installing a 69kV circuit breaker and reworking the 69kV Dublin Avenue Substation buss, installing approximately 3.25 miles of 69kV line with a 15kV spacer cable under build, relay testing, calibrations of relays at the West Substation, re-lamping street lighting along route with LED lighting, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications.
Community Planning Areas: “Downtown,” “Franklinton,” and “Hilltop”.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Constructing this proposed 69kV line will increase reliability for the West Substation, Jackson Pike Substation, Furnace Street Substation, and all facilities and customers which receive power through. Without this proposed 69kV line, the West Substation will only have one source of power and in case of fault or failure from this one power source there would be power loss and therefore revenue loss from key customers.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on November 1, 2017 from:
4. BID WAIVER INFORMATION: The Department of Public Utilities reviewed the bid submitted by Quality Lines Inc. and noticed an obvious error in the pricing for Alternate 3. Quality Lines was contacted to clarify the pricing of Alternate 3. The bidder stated that price quotes were coming in last minute not leaving much time to input and review the bid prior to submittal. A corrected bid tab was provided to the Department by the Design Professional.
The Design Professional contacted past project references and recommends award to Quality Lines. The City agrees with their recommendation and will be awarding the contract on the base bid, Alternate 1, and Alternate 2, for a grand total of $5,042,894.18, as shown below:
Quality Lines’s Contract Compliance Number is 31-1529667 (expires 11/9/19, MAJ, DAX #23933). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
5. PRE-QUALIFICATION STATUS: Quality Lines, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Quality Lines, Inc.
6. FISCAL IMPACT: $5,042,894.18 is needed for this project. Funding will come from the 2017 Electricity Operating Fund, however, a transfer of $250,000.00 in appropriations from Object Class 03 - Services to Object Class 06 - Capital Outlay is needed in order to align the budgeted funds needed for this contract.
Title
To authorize the City Auditor to transfer $250,000.00 in appropriations between Object Classes within the 2017 Electricity Operating Budget; to authorize the Director of Public Utilities to execute a construction contract with Quality Lines, Inc. for the Alternate 69kV Line to West Substation Project; to waive the competitive bidding provisions of City Code Chapter 329; and to authorize an expenditure up to $5,042,894.18 within the Electricity Operating Fund for the Division of Power. ($5,042,894.18)
Body
WHEREAS, the Division of Power needs to transfer $250,000.00 in appropriations between Object Classes in the 2017 Electricity Operating Fund; and
WHEREAS, two bids for the Alternate 69kV Line to West Substation Project were received and publicly opened in the offices of the Director of Public Utilities on November 1, 2017; and
WHEREAS, the bid received from Quality Lines Inc. was materially unbalanced on Alternate 3; upon clarification from the bidder and recommendation by the City’s Design Professional the Director of Public Utilities believes it is in the City's best interest to waive the provisions of Chapter 329 of the Columbus City Code relating to competitive bidding in order to award to Quality Lines, Inc., thereby saving over $ $1,687,213.63; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a construction contract for the Alternate 69kV Line to West Substation Project to Quality Lines, Inc.; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Electricity Operating Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Quality Lines, Inc. for the Alternate 69kV Line to West Substation Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a contract for the Alternate 69kV Line to West Substation Project with Quality Lines, Inc., 2440 Bright Rd., Findlay, Ohio 45840 (FID# 31-1529667); in an amount up to $5,042,894.18; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That this Council finds it in the best interest of the City to waive the provisions of Chapter 329 of the City Code relating to competitive bidding in order to contract with Quality Lines, Inc. for the Alternate 69kV Line to West Substation Project, and such provisions are hereby waived.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 3. That the transfer of $250,000.00 in appropriations or so much thereof as may be needed, is hereby authorized between Object Classes within Fund 6300 - Electricity Operating Fund per the accounting codes in the attachment to the Ordinance.
SECTION 4. That the expenditure of $5,042,894.18 or so much thereof as may be needed, is hereby authorized in Fund 6300 - Electricity Operating Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.