Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2017 - 2019 Construction Administration and Construction Inspection (CA/CI) Services agreement with CTL Engineering, Inc. Funding for this modification will be for the Division of Power’s Alternate 69kV Line to West Substation Project.
Community planning areas: “West Olentangy”, “Hilltop”, “Franklinton” and “Downtown”.
1.1. Amount of additional funds to be expended: $525,719.94
Original Agreement Amount: $1,176,463.19 (PO065668, PO065682, PO065685, PO065689, PO060681, PO060688)
Modification 1 (current) $ 525,719.94
Total (Orig. + Mod. 1) $1,702,183.13
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0875-2017.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms to provide Construction Administration Services for projects in 2017, 2018, and 2019. The procurement process for selecting CTL Engineering, Inc. was explained in Ordinance No. 0875-2017.
1.4. How cost of modification was determined:
Cost proposals were provided by CTL Engineering, Inc., reviewed by the Division of Power, and were deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Division of Power does not have the manpower to perform all of the duties necessary to administer and inspect the construction of the 69kv Line. CTL will perform this service. While this aspect of the project, contract administration and inspection, does not necessarily have a positive economic impact, the construction of the 69kv Line will by providing greater reliability to the electric service in the Hilltop area.
3.0 FUTURE MODIFICATION(S): The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 31-0680767 | ASN | Expires 8/3/18, DAX Vendor No. 004209.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
5.0 FISCAL IMPACT: Although this project was budgeted under the Capital Improvements Plan, CIP No. 670772, funding will come from the Electricity Operating Fund.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc., for the Division of Power’s Alternate 69kV Line to West Substation Project; and to authorize an expenditure up to $525,719.94 within the Electricity Operating Fund. ($525,719.94)
Body
WHEREAS, original contract numbers PO065668, PO065682, PO065685, PO065689, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on June 5, 2017, and were approved by the City Attorney on June 12, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for four Division of Sewerage and Drainage projects; and
WHEREAS, original contract numbers PO060681 and PO060688, were authorized by Ordinance No. 0875-2017, passed May 1, 2017, were executed on May 3, 2017, and were approved by the City Attorney on May 11, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Power projects; and
WHEREAS, Modification No. 1 is needed to provide Construction Administration and Inspection Services for the Division of Power’s Alternate 69kV Line to West Substation Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for the Division of Power’s Alternate 69kV Line to West Substation Project, with CTL Engineering, Inc.; and
WHEREAS, it is necessary to authorize an expenditure funds within the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc. for the Division of Power’s Alternate 69kV Line to West Substation Project, for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc. 2860 Fisher Road, Columbus, Ohio 43204 (FID# 31-0680767); in the amount of $525,719.94 for the Division of Power’s Alternate 69kV Line to West Substation Project; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Power.
SECTION 2. That this contract modification is in compliance with Chapter 329 of Columbus City Code.
SECTION 3. That the expenditure of $525,719.94 or so much thereof as may be needed, is hereby authorized in Fund 6300 - Electricity Operating Fund, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.