Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Short North SID - High Street Improvements Phase 2 project and to provide payment for construction, construction administration and inspection services. These improvements will be performed in CPA 13, Near North/University.
The Public Service Department is engaged in the Short North SID - High Street Improvements Phase 2 project. Project work includes: replacing the sidewalk and curb on both sides of North High Street between West Poplar Avenue and West Starr Avenue, installing landscaping planter beds and street trees, planing and overlaying North High Street, installing mast arm traffic signal facilities, implementing other traffic control improvements, replacing street and pedestrian light fixtures within the project limits, relocating storm sewer inlets to accommodate curb modifications, and relocating underground all overhead utilities along North High Street within the project limits.
The project was let by the Office of Support Services through Bid Express. Three bids were received on November 9, 2017 (3 majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $8,845,375.75 Columbus, OH Majority
Trucco Construction $11,038,272.96 Delaware, OH Majority
Shelly and Sands $11,050,198.61 Columbus, OH Majority
Award is to be made to Complete General Construction Company as the lowest, responsive, responsible and best bidder for their bid of $8,845,375.75. The amount of construction administration and inspection services will be $884,537.58. The total legislated amount is $9,729,913.33.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
PRE-QUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is CC006056, Vendor Number 006056, and expires 8/31/19.
3. FISCAL IMPACT:
This is a budgeted expense within the Department of Public Service’s Capital Improvement Budget. Funds for this project in the amount of $9,729,913.33 are available and budgeted within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2017 Capital Improvement Budget is necessary to establish sufficient authority and cash in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide construction funding for the Short North SID - High Street Improvements Phase 2 project in a timely manner, preventing delays in the construction schedule.
Title
To amend the 2017 Capital Improvements Budget; to authorize the City Auditor to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company; to provide for the payment of construction, construction administration, and inspection services in connection with the Short North SID - High Street Improvements Phase 2 project; to authorize expenditures up to $9,729,913.33 relative to this project; and to declare an emergency. ($9,729,913.33)
Body
WHEREAS, the Department of Public Service is engaged in the Short North SID - High Street Improvements Phase 2 project; and
WHEREAS, the work for this project includes: replacing the sidewalk and curb on both sides of North High Street between West Poplar Avenue and West Starr Avenue, installing landscaping planter beds and street trees, planing and overlaying North High Street, installing mast arm traffic signal facilities, implementing other traffic control improvements, replacing street and pedestrian light fixtures within the project limits, relocating storm sewer inlets to accommodate curb modifications, and relocating underground all overhead utilities along North High Street within the project limits; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Short North SID - High Street Improvements Phase 2 project; and
WHEREAS, it is necessary to authorize the Director to enter into contract with Complete General Construction Company; and
WHEREAS, it is necessary to provide funds for construction, construction administration, and inspection services, the estimated cost of which is $9,729,913.33; and
WHEREAS, this ordinance authorizes funding in the amount of $9,729,913.33 for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction Company and authorize payment for Short North SID - High Street Improvements Phase 2 at the earliest possible time to prevent construction delays, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by Ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Transfer From
Fund / Project / Project Name / Current / Change /Amended
7704 / 530053-100003 / Downtown Streetscape - Short North SID -- High Street Improvements Phase 3 (Voted 2016 Debt SIT Supported) / $1,600,000.00 / ($373,905.00) / $1,226,095.00
Transfer To
Fund / Project / Project Name / Current / Change /Amended
7704 / P530053-100002 / Short North SID High Street Improvements Phase 2 (Voted 2016 Debt SIT Supported) / $9,920,000.00 / $373,905.00 / $10,293,905.00
SECTION 2. That the transfer of $373,904.33, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 (Streets and Highways G.O. Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P530053-100003 (Downtown Streetscape - Short North SID - High Street Improvements Phase 3), Object Class 06 (Capital Outlay) to Dept-Div 5912 Division of Design and Construction), Project P530053-100002 (Downtown Streetscape - Short North SID - High Street Improvements Phase 2).
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio, 43219, for the construction of the Short North SID - High Street Improvements Phase 2 project in the amount of $8,845,375.75, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $884,537.58.
SECTION 4. That the expenditure of $9,729,913.33, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways G.O. Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530053-100002 (Downtown Streetscape - Short North SID High Street Improvements Phase 2) in object class 06 (Capital Outlay) per the account codes in the attachment to this Ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.