Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the 2018 Fire Hydrant Replacements Project; in an amount up to $1,034,726.00; for Division of Water Capital Improvements Project No. 690527-100001.
The goal of this project is to replace damaged fire hydrants at various locations within the City of Columbus, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
The Community Planning Area is “N/A” since work will be throughout the City of Columbus.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project provides for general rehabilitation of the water distribution system and includes the repair or replacement of existing fire hydrants. The replacement hydrants will provide adequate fire flows and improve water quality throughout the system. These hydrants may be utilized for flushing water mains, releasing trapped air, and as a resource to determine if a successful main shut has occurred.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on November 8, 2017 from:
1. Conie Construction Co. $1,034,726.00
2. Columbus Asphalt Paving Inc. $1,128,545.00
3. John Eramo & Sons, Inc. $1,185,481.00
3.1 PRE-QUALIFICATION STATUS: Conie Construction Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Conie Construction’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,034,726.00. Their Contract Compliance Number is 331-0800904 (expires 3/2/19, Majority) and their DAX Vendor Account No. is 004320. Additional information regarding these bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Conie Construction Co.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the 2018 Fire Hydrant Replacements Project; to authorize a transfer and expenditure up to $1,034,726.00 within the Water General Obligation Bonds Fund; for the Division of Water; and to authorize an amendment to the 2017 Capital Improvements Budget. ($1,034,726.00)
Body
WHEREAS, three bids for the 2018 Fire Hydrant Replacements Project were received and publicly opened in the office of the Director of Public Utilities on November 8, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Conie Construction Co. in the amount of $1,034,726.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the 2018 Fire Hydrant Replacements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the 2018 Fire Hydrant Replacements Project, with Conie Construction Co., for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a contract for the 2018 Fire Hydrant Replacements Project with Conie Construction Co., 1340 Windsor Ave., Columbus, Ohio 43211; in an amount up to $1,034,726.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $34,726.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already cash balance of $1M (New Funding) in the project).
SECTION 4. That the 2017 Capital Improvements Budget is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
Project ID | Project Name | Current Authority | Revised Authority | Change
P690537-100001 (carryover) | Westgate Tank Repl. | $3,460,369 | $3,425,643 | -$34,726
P690527-100001 (carryover) | 2018 Fire Hydrant Repl. | $0 | $34,726 | +$34,726
P690527-100000 (NEW) | Fire Hydrant Replacements | $1,000,000 | $0 | -$1,000,000
P690527-100001 (NEW) | 2018 Fire Hydrant Repl. | $0 | $1,000,000 | +$1,000,000
SECTION 5. That the expenditure of $1,034,726.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.