Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Pepco-Professional Electric Products Co. for the purchase of eight (8) 72kV Outdoor Power Circuit Breakers for the Division of Power. These circuit breakers will provide additional circuits to enable the Division of Power to serve more customers.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006889). Fifty-seven (57) bidders (1 HL1, 1 MBE, 2 MBR, 53 MAJ) were solicited and Two (2 MAJ) bids were received and opened on October 12, 2017.
After a review of the bids, the apparent low bidder is Grid Solutions (U.S.) LLC in the amount of $287,750.00. However, they have made exceptions to the specifications listed below:
3.1.2 and 3.1.3 Did not include overnight stay for shop drawing approvals or witness testing. Factory is 200 miles from Columbus and transportation to and from plant will take approximately 8 hours. This does not allow time to meet in the same day.
3.2.2.6 Specifications require a NEMA 3X control cabinet. Alston quoted a NEMA 3R control cabinet. The NEMA 3R does not protect against corrosion or wind driven dust and water.
3.2.2.5 Took exception on to providing 10 spare “a” contacts and 10 spare “b” contacts.
3.2.2.14 Took exception to a custom manual for the breakers, they will provide a standard document that is not subject to customer approval.
3.2.2.15 Took exception to shop drawing process.
3.2.2.17 Field services not included in in price of breakers as required in bid documents.
Costs for travel, lodging and meals for witness testing were not included as required in bid documents.
Terms and Conditions were included
Therefore, due to the above exceptions to the bid specifications, the bid from Grid Solutions (U.S.) LLC has been deemed non-responsive.
The second lowest bid from Pepco-Professional Electric Pro...
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