Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - 2017 Guardrail and Fence Repair project.
The contract work includes restoring accident-damaged guardrail and fence, replacing deteriorating structures, installing new structures, and other work as necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 29, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on November 14, 2017, (majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
M P Dory Company $272,517.50 Columbus, Ohio Majority
Award is to be made to M P Dory Company as the lowest responsive and responsible and best bidder for their bid of $272,517.50.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against M P Dory Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for M P Dory Company is CC15885-151146 and expires 12/22/2017. Contract compliance will need to be renewed before the contract can be executed.
3. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - 2017 Guardrail and Fence Repair project; to authorize the expenditure of up to $272,517.50 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($272,517.50)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - 2017 Guardrail and Fence Repair project; and
WHEREAS, the work for this project consists of restoring accident-damaged guardrail and fence, replacing deteriorating structures, and installing new structures; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, M P Dory Company will be awarded the contract for the Roadway Improvements - 2017 Guardrail and Fence Repair project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - 2017 Guardrail and Fence Repair project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with M P Dory Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with M P Dory Company, 2001 Integrity Drive South, Columbus, Ohio, 43209, for the Roadway Improvements - 2017 Guardrail and Fence Repair project in the amount of up to $272,517.50 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of $272,517.50, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in object class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.