Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a service contract for the Bridge Rehabilitation - Fifth Avenue Under Conrail & Norfolk Southern RR Contract.
This project consists of rehabilitation work on the railroad bridge over East Fifth Avenue by painting, patching concrete, sealing, miscellaneous improvements, and other such work as may be necessary to complete the contract, in accordance with the plans 1816 Drawer A and specifications set forth in the Invitation For Bid (IFB).
The estimated Notice to Proceed date is December 18, 2017. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids received on November 14, 2017, (all majority) were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
APBN Inc. $820,496.60 Campbell, OH Majority
Complete General Construction $896,681.72 Columbus, OH Majority
Righter Company, Inc. $925,864.50 Columbus, OH Majority
Gemstone, LLC $1,017,235.45 Key West, FL Majority
Liberty Maintenance, Inc. $1,033,235.00 Youngstown, OH Majority
Award is to be made to APBN Inc., as the lowest responsive and responsible and best bidder. The service contract amount will be $820,496.60, while the amount for contract administration and inspection will be $82,049.66.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against APBN Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for APBN Inc. is CC7104-115856, vendor number (010524), and expires on 11/25/2017. Contract compliance will need to be renewed before the contract can be awarded.
3. FISCAL IMPACT
This is a budgeted expense within the Department of Public Service’s 2017 Capital Improvement Budget. Funding for this project in the amount of up to $902,546.26 is available within Fund 7704 the Streets and Highways Bond Fund. An amendment to the 2017 Capital Improvement Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2017 Capital Improvements Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with APBN, Inc., for the Bridge Rehabilitation - Fifth Avenue Under Conrail & Norfolk Southern RR project; to authorize the expenditure of up to $902,546.26 from the Streets and Highways Bond Fund to pay for the project along with and construction inspection and administration expenses; and to declare an emergency. ($902,546.26)
Body
WHEREAS, the City of Columbus, Department of Public Service, is engaged in the Bridge Rehabilitation - Fifth Avenue Under Conrail & Norfolk Southern RR project; and
WHEREAS, work on this project consists of the rehabilitation of the railroad bridge over East Fifth Avenue by painting, patching concrete, sealing, and miscellaneous improvements; and
WHEREAS, APBN, Inc., will be awarded the service contract for the Bridge Rehabilitation - Fifth Avenue Under Conrail & Norfolk Southern RR project; and
WHEREAS, it is necessary to enter into a service contract with APBN, Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessart to authorize the Director to enter into contract with APBN, Inc. for the rehabilitation of these bridges to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish funding for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / 530301-100070 / Bridge Rehabilitation - Annual Citywide Contract (Voted 2016 Debt SIT Supported) / $1,705,190.00 / ($152,547.00) / $1,552,643.00
7704 / 530301-160259 / Bridge Rehabilitation - 5th Avenue under Conrail and Norfolk Southern RR (Voted 2016 Debt SIT Supported) / $750,000.00 / $152,547.00 / $902,547.00
SECTION 2. That the transfer of $152,546.26 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P530301-100070 (Bridge Rehabilitation - Annual Citywide Contract), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Division of Infrastructure Management), Project P530301-160259 (Bridge Rehabilitation - Fifth Avenue Under Conrail & Norfolk Southern RR), Object Class 06 (Capital Outlay).
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a contract with APBN, Inc., 670 Robinson Road, Campbell, Ohio, 44405, for the construction of the Bridge Rehabilitation - Fifth Avenue Under Conrail & Norfolk Southern RR project in an amount up to $820,496.60, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; to pay for the necessary inspection costs associated with the project up to a maximum of $82,049.66.
SECTION 4. That the expenditure of $902,546.26, or so much thereof as may be needed, is hereby authorized to be expended in Fund 7704 (Streets and Highways G.O. Bonds Fund), in Dept-Div 5911 (Division of Infrastructure Management), Project P530301-160259 (Bridge Rehabilitation - Fifth Avenue Under Conrail & Norfolk Southern RR), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.