Explanation
BACKGROUND: This legislation amends Ordinance 2711-2017 which authorized the purchase of three (3) Covert Video Surveillance Platforms for the Division of Police. Request for Quotation RFQ006591 opened August 30, 2017; however, the informal bid process was incorrectly utilized rather than the formal bid process. Ordinance 2711-2017 that authorized this purchase incorrectly identified the bid as a Formal Bid and did not waive the relevant provisions of Columbus City Code 329 relating to competitive bidding. The informal process did notify all relevant vendors and did allow them to respond. However, the bid was advertised for slightly less than seven days, and it was not advertised in the City Bulletin, as required for formal bids.
Emergency Designation: This legislation is to be considered an emergency measure because action is needed to ensure the Purchase Order is completed in Fiscal Year 2017.
FISCAL IMPACT: No funding is required to amend this Ordinance.
Title
To amend Ordinance 2711-2017 to enter into contract with CrimePoint for the purchase of the covert surveillance platforms, to waive the relevant provisions of City Code 329 Chapter relating to competitive bidding as it was accidentally omitted from that ordinance; and to declare an emergency.
Body
WHEREAS, Ordinance 2711-2017 authorized the Director of Finance and Management to enter into a contract for the purchase of three (3) Covert Video Surveillance Platforms with Crime Point for the Department of Public Safety, Division of Police; and
WHEREAS, the Purchasing Office advertised and solicited bids on an informal basis for a purchase exceeding $20,000, so a waiver of competitive bidding is required; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to amend Ordinance 2711-2017 to waive the relevant provisions of Columbus City Code 329.06 relating to competitive bidding; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance 2711-2017, Section 2, is hereby amended to include the following:
That this Council finds it is in the best interest of the City to waive the provisions of City Code Chapter 329 related to competitive bidding to permit the aforementioned purchase.
SECTION 2. That all other terms and conditions of the ordinance and contract remain the same.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.