Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with A&A Painting, LLC, for the Bridge Cleaning and Sealing 2017 project and to provide payment for construction administration and inspection services.
The project work consists of cleaning & sealing of several bridges within the City of Columbus, and other such work as may be necessary to complete the contract, in accordance with the plans 1833 Drawer A and specifications set forth in the Invitation For Bid (IFB). The estimated Notice to Proceed date is January 5, 2018. The contract has a completion date of December 1, 2018.
The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids (all majority) were received on November 9, 2017, and bid amounts were tabulated on November 10, 2017, as follows:
Company Name Base Bid Amt City/State MAJ/MBE/FBE/ASN/PHC
A&A Painting, LLC $198,792.22 Campbell, OH Majority
Contract Sweepers & Equipment Co. $222,526.98 Columbus, OH Majority
Native Construction, LLC $238,910.87 Beaver, OH Majority
Martin Painting & Coating Co. $280,420.36 Grove City, OH Majority
Award is to be made to A&A Painting, LLC, as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against A&A Painting, LLC.
Special Provision 146 in the bid document states “the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum contract amount of $240,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $240,000.00).” This contract will be issued for $240,000.00, with another $60,000.00 to be established for construction inspection and administration expenses.
2. CONTRACT COMPLIANCE
A&A Painting, LLC, (vendor 006802) contract compliance number is CC006802 and expires 4/22/18.
3. FISCAL IMPACT
This is a planned expense within the Department of Public Service’s operating budget. Funding in the amount of up to $300,000.00 for this project is available within Fund 2265 Street Construction Maintenance and Repair.
4. EMERGENCY DESIGNATION
Emergency action is requested so construction can begin as quickly as possible to complete work on the Bridge Cleaning and Sealing 2017 project to allow the bridges listed within the project plans and specifications to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the Director of Public Service to enter into contract with A&A Painting, LLC, for the Bridge Cleaning and Sealing 2017 project; to authorize the expenditure of up to $300,000.00 within the Street Construction Maintenance and Repair Fund for project expenses and for the payment of construction administration and inspection services; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Bridge Cleaning and Sealing 2017 project; and
WHEREAS, this project consists of cleaning & sealing of several bridges within the City of Columbus, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth at Bid Express; and
WHEREAS, A&A Painting, LLC, will be awarded the contract for the Bridge Cleaning and Sealing 2017 project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service so that it is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with A&A Painting, LLC, for the construction of the Bridge Cleaning and Sealing 2017 contract in an amount up to $300,000.00, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), for the Bridge Cleaning and Sealing 2017 project, in Object Class 03 (Purchased Services).
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.